Accounts Payable Administrator

3 weeks ago


Cardiff, United Kingdom Legal & General Investment Management Full time

Reference
- VN-25908Role Type
- PermanentLocation
- CardiffSalary
- Competitive, plus bonus and benefitsClosing Date
- 13 June 2023Your role at a glance
- To provide a high quality, controlled and cost-effective staff expense claim, external supplier invoice processing service as well as the audit, validation and set-up process for external suppliers and staff within GFAS (including overseas entities).Provide excellent customer service (internal and external) to suppliers and staff, ensuring payments are made in a controlled and accurate way - maintaining the necessary controls required

What you'll be doing
- Check supplier invoices, input within Oracle, complete post-input checks (DDER) to minimise errors. Process invoices, interface invoices and credit notes. Investigate invoices on hold, follow-up invoice items > £50k. Ensure any invoices rejected by an approver within the GFAS system are dealt with.
- Ensure that any amendments or setting-up of new suppliers that are needed within the GFAS system for staff, UK or International suppliers are completed as per the strict procedures within the department. Ensure all changes are authorised and back-up evidence has been provided. Investigate and respond to any supplier statements within 48 hours.
- Run reports using Hubble relating to supplier invoices, staff expense claims and supplier/staff setups/amendments. Also, any additional reports that may be required in relation to your role. Ensure all CIS and Foreign currency / supplier invoices are logged, and all checks completed by the cost management teams before processing.
- Ensure payments are made on a daily basis within the system and any TT or international payments are checked by 9.30am each day and sent as per procedure to the Cash Management team for payment.
- Check staff expense claims determine status and approve from an AP perspective in accordance with the staff expense policy and minimise processing errors. Refer unusual claims to the Senior AP Administrator or the Cash Management & Accounts Payable Manager. Ensure that the i-expenses system is investigated monthly, and staff contacted to delete / withdraw or submit any outstanding expenses within the system.
- Ensure your knowledge of the rules/processes & procedures that relate to the various tasks within the Accounts Payable team is maintained. This encompasses any HMRC / Group Tax / L&G specific rules. Ensure all work within the team is completed within the appropriate SLA’s and highlight issues to the Cash Management & Accounts Payable Manager.
- Assist the Cash Management & Accounts Payable Manager as well as the Cash Management team on any ad-hoc projects or queries that may arise.
- Treating Customers Fairly (TCF) - Analyse feedback from all sources to ensure that customers’ reasonable expectations of performance and service are met and where failings are identified, provide information to relevant areas to enable changes to be made.

What we're looking for
- Oracle / Accounts Payable experience - Desirable.
- Microsoft Word/Excel - Required
- L&G’s internal payment processes - Desirable
- Administrative processing in a busy environment - Required

**Benefits**:

- When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave.

You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of - both for our own products and at a range of high street stores and online offerings.



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