National Buying Administration Assistant
3 weeks ago
Our buying teams - if it's possible - have to move even quicker than the rest of the business.
And they have to keep ahead of our customers too: second-guessing what they want and need before they do. As a Buying Administration Assistant you will support both the Buying Assistants and Buying Directors to stay ahead of the game, providing comprehensive and professional administrative support. If you are considering a career in buying, this could be the perfect first step.
We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, our buying teams have to do something pretty special to keep our customers coming back for more.
In our Buying Department we have to keep ahead of our customers: second-guessing what they want and need before they do. As a Buying Administration Assistants, you will provide comprehensive and professional support service to both the Buying Director and Buying Assistant. The main duties and responsibilities include accurately and efficiently completing several administrative duties including completing contracts, bulletins, invoices, spreadsheet collation and completion, amongst other administrative tasks.
If you are considering a career in buying, this could be the perfect first step.
**Your New Role**
- The role of the Buying Administration Assistant is to provide a comprehensive and professional support service to the Buying Manager/Director
- In fulfilling his/her duties the Buying Administration Assistant must fully utilise his/her knowledge and initiative within the boundaries of the job description as described in the organization's Management System
- General administration, word processing, data entry and filing
- Ensure that a polite and professional manner is maintained in all internal/external communications
- Contribute positively and constructively to the Buying Team
- Provide cover for colleagues where necessary
- Creating contracts and general purchasing administration
- Market/competitor analysis to identify gaps in our current product range and maintain low retails against competitors
- Communicating any changes to the product, contract, supplier information or retail changes, to the 13 regional depots across the UK & Ireland.
- Checking competitor retails where required, to ensure that Business' expectation of being the cheapest retailer in the market is being obtained and proposing new retails if this has altered
- Issuing and ensuring all supplier terms and conditions are adhered to
- Assist in design process including packaging
- Implementing and carrying out the tendering process and all relevant documentation including competitor information
- Create all product contracts and issue bulletins to regions in preparation of delivery
- Product queries, credits and returns
- Sample management
- Control buying records via CBIS ensuring information is up to date and accurate at all times
- Carrying out all administration duties for the category
**About You**
- GCSE Maths and English or equivalent
- Previous experience in an administrative role
- Can manage multiple projects whilst prioritising
- Ability to work as part of cross functional team
- Ability to plan ahead and meet deadlines with a high level of personal organisation
- Strong attention to detail
- Exceptional Timekeeping
- Proficient with Microsoft Office Suite
- Ability to cope under pressure and deal with Adhoc / last minute deadlines
**What You’ll get in Return**
- Salary starting £24,130 rising to £29,685
- Monday to Friday, 8:00am to 4:30pm, with the opportunity of 2 days a week remote working
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity, paternity and adoption leave pay after 2 years
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs
- Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
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