National Buying Administration Assistant
1 week ago
Our buying teams - if it's possible - have to move even quicker than the rest of the business.
And they have to keep ahead of our customers too: second-guessing what they want and need before they do. As a Buying Administration Assistant you will support both the Buying Assistants and Buying Directors to stay ahead of the game, providing comprehensive and professional administrative support. If you are considering a career in buying, this could be the perfect first step.
We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, our buying teams have to do something pretty special to keep our customers coming back for more.
The National Buying Administration Department are seeking a Buying Administrator to work on Business Partner (supplier) related activities.
The Administrator will work as part of a team responsible for a variety of administrative tasks and supplier support. The tasks carried out are key to the successful completion of onboarding Business Partners to ALDIs new ways of working. The Administrator would also be responsible for collating, sorting, and verifying the accuracy of Business Partner Information and entering onto the system accurately and at speed. The team’s goal is to take Business Partner queries from the desks of the wider department, centralize and create a hub of knowledge and experience for this process.
The role requires an individual with a consistently positive approach, high attention to detail and is passionate about quality. The Administrator must be a confident communicator as there will be interaction with both internal and external stakeholders.
The Administrator will be expected to demonstrate their ability to achieve and exceed department KPI’s and run an organized and transparent desk to ensure the wider department is kept up to date.
**Your New Role**
- Organising and co-ordinating training for new and existing colleagues
- Manging supplier data
- Supporting suppliers on a variety of tasks
- Creating contracts for new hires, promotions and role changes
- Setting up permissions and monitoring compliance within the department
- Liaising with a number of internal and external stakeholders
- Coordinating escalations with the relevant department(s)
- Running an organised and transparent desk
- Following data entry procedures
- Keeping information confidential and complying with data integrity and security policies
- Demonstrating your ability to achieve and exceed department KPI’s
- Becoming an expert in your field and identify process improvements to aid the smooth running of the department
**About You**
- Experience of working within an administrative role
- Have excellent listening, interpersonal and communication skills
- Be inquisitive and driven to perform to the best of their abilities
- Be keen to take ownership and responsibility while working effectively within a team
- Be logical and efficient, with a keen attention to detail
- Be self-motivated
- Ability to manage and build relationships with both internal and external stakeholders
- Confident with MS Word, Excel, PowerPoint
- Excellent attention to detail and time management skills
- Excellent organisational skills with the ability to prioritise and multi task efficiently
- Ability to understand and anticipate needs to ensure appropriate outcomes
- Pro-active with communications and manages expectations
- Ability to proactively work towards challenging deadlines through multitasking and resilience
- Can deliver solutions autonomously
- High levels of initiative and proactivity
- Intellectually curious and takes initiative
**What You Get In Return**
- Salary details £25,100 rising to £30,875
- Monday to Friday, 8am to 4:30pm, with the opportunity of 2 days a week remote working
- 5 weeks’ annual leave plus Bank Holidays
- In office flexi-time
- Full training provided
- Pension scheme
- Private employee medical insurance after 4 years
- Company sick pay scheme
- Company maternity and adoption pay after 1 year and paternity leave pay after 2 years
- Long service rewards
- Access to MyBenefits, where you can find a wide range of benefits, including our bike to work scheme, shopping and cinema discounts, health cash plan, a FREE will, travel and discounted gym memberships, as well as a host of benefits to support your financial and wellbeing needs.
- Access to a free,24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
Aldi is an equal opportunities employer. We’re committed to maintaining a diverse and inclusive workforce and are dedicated to promoting a culture of inclusion, providing an environment in which collaboration, respect and fairness are essential. We value diversity and are dedicated to treating all of our colleagues and prospective colleagues fairly and with respect.
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