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HR Administrator

3 months ago

Dartford, United Kingdom Braundton Consulting Limited (Recruitment) Full time

Our client based in Dartford is seeking an HR Administrator to join their team

**Duties**:
Reporting to the Head of HR, the HR Administrator's duties involve a wide range of support activities inside our HR department, including coordinating meetings, maintaining our employee database, posting job adverts and collating data to support payroll administration. The HR Administrator acts as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You will also assist in creating and maintaining policies, processes and documents.

**Key areas of responsibility**:

- Assist with day to day operations of the HR functions and duties
- Provide clerical and administrative support to the HR function
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance plans etc)
- Coordinate HR projects (meetings, training, surveys etc) and take minutes
- Deal with first line employee requests regarding human resources issues, terms and conditions and policies
- Assist in payroll preparation by providing relevant data (absence, bonus, leavers, new starters etc)
- Communicate with public services when necessary
- Work alongside HR officers to ensure HR database kept up to date with applicants to avoid duplication and disputes
- Process new starters administration, including providing input to payroll, the HR database and ensuring that all necessary documents and information are obtained in a timely manner
- Process, maintain and provide timely and accurate HR data using the HR database, as well as updating and maintaining the HR electronic filing database
- Proactively assist with and oversee the HR inbox and ensure that all queries are dealt with in an effective and timely manner
- Monitor probation periods, liaise with Managers and send letters to confirm completion or extension
- Process, maintain and provide timely and accurate HR data using the HR database, as well as updating and maintaining the HR electronic filing database
- Provide admin support for the absence management process, including the monitoring of self-certification, return to work forms and fit for work notes. Updating the HR database, the completion of the Bradford Factor report and the updating of payroll
- Assist with the leaver process, including calculating annual leave entitlement, sending confirmation of leaving letters, and processing on the HR database and payroll.
- Support the HR officer where requested in drafting medical records access requests for approval, including requests to doctors, consultants and other medical practitioners, as well as referrals to occupational health
- Preparation of Job descriptions and Person Specifications in line with Company standards
- Preparation and maintaining of Company organisational charts
- Supporting with administration of NEST and Standard life pension schemes
- Deal with queries in the absence of the HR Officer, escalating where necessary
- Any other duties consistent in nature with those outlined above

**Key skills**:

- Previous experience within a generalist and fast paced HR environment at assistant level
- Ideally CIPD qualified to level 3, or working towards Level 3 (support offered)
- GCSE Maths and English at 5 or above
- Familiarity with HR software
- Organised and methodical approach to administration and record keeping
- Detailed focused and pragmatic in approach
- Conscientious and self-motivated
- Able to work autonomously and remain calm under pressure
- Excellent verbal and written communication skills
- Excellent MS Office skills including competence in Excel including formula
- Fast typing skills (at least 60wpm)
- Speed writing/shorthand skills at 80wpm
- A team player and self-starter requiring mínimal supervision
- Strong interpersonal and relationship management skills
- Able to manage sensitive information and queries in relation to HR matters diplomatically
- Understanding of Data Protection and its' implication for HR records

**Hours 8.30-5.30pm Monday to Friday - office based**

Braundton Recruitment is a Recruitment Agency working on behalf of this client.

**Job Types**: Full-time, Permanent

**Salary**: £23,754.00 per year

Schedule:

- Monday to Friday

Work Location: One location