Private Secretary

3 weeks ago

London, United Kingdom Single Source Regulations Office Full time

**Details**:
**Reference number**:

- 308844**Salary**:

- £56,000 - £56,000- Civil Service Pension Scheme + Zones 1-6 London oyster card.- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Homeworking, Compressed Hours**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- City of Westminster, London (region), SW1A 2BQAbout the job

**Job summary**:

- Provide Private Office and Secretarial services the Chair and Board. Manage the diaries of the Chair and Chief Executive, programming their attendance at senior MOD and industry meetings.**Job description**:
The SSRO’s principal aim is to ensure that good value for money is obtained for the UK taxpayer in Ministry of Defence expenditure on qualifying defence contracts, and that single source suppliers are paid a fair and reasonable price under those contracts. We support the regulatory framework established by Part 2 of the Defence Reform Act 2014 (DRA), which provides a basis for pricing single source (i.e. non-competitive) defence contracts and requires transparency from defence contractors about their prices. As part of the regime, contractors are required to submit a range of reports, and the SSRO has a data platform (the Defence Contract Analysis and Reporting System (DefCARS)) that captures, stores and facilitates the use of data.

**Responsibilities**

**Support to the Chair and Chief Executive**
- Provide Private Office and Secretarial services the Chair and Board. Manage the diaries of the Chair and Chief Executive, programming their attendance at senior MOD and industry meetings.
- Programme and organise all meetings required by the Chair and Chief Executive, including travel arrangements, consulting with staff, external contacts, and stakeholders. Anticipate which meetings will require briefings and commission from relevant teams. Coordinate briefings, liaising with the Chair, Chief Executive and Executive Committee members on content. Responsible for drafting the CE Board briefs.
- Be the main point of contact for the Non-Executive Board Members.
- Co-ordinate with the Defence Advisor on liaison with prime contractors on a series of site visits for the Chair and CE throughout the year, including programming, travel, accommodation within budget constraints.
- Co-ordinate away days for the Board, including programming, travel, accommodation within budget constraints.
- Co-ordinate workshops and other informal meetings of Board members.
- Co-ordinate significant SSRO events, including the Senior Stakeholder Forum and visits to the office by senior stakeholders.
- Every two years, coordinate the SSRO’s attendance at DSEI. Maintain the register of gifts and hospitality for all SSRO staff and members.
- Act as a key liaison point with the sponsorship team at the MOD (DSOP) and Industry (SMEs) and coordinate responses to meeting and information requests and preparation of regular returns (on staffing figures; spending etc) by government.
- Engage with the Minister’s Office, DE&S and DG Finance on behalf of the Chair. Co-ordinate meetings with MOD/DES throughout the year.
- Manage speaking engagements for both the Chair and Chief Executive, maintaining a quality assurance role through commissioning, editing, proof-reading, and rewriting drafts; consulting with event organisers; and setting up, and attending, speech ideas meetings. Ensure that deadlines are adhered to and key messages are clear.
- Monitor, log, and commission responses, where appropriate, to disclosures to the PIDA telephone line and mailbox, seeking legal advice and making referrals as appropriate.
- Undertake any ad-hoc tasks as directed by the Chair and Chief Executive.

**Person specification**:
**Person specification**

**Essential**
- Demonstrable experience of working as PA to CEO and or Chair
- Excellent drafting, written communication and editing skills.
- Excellent communication skills - demonstrated by the ability and confidence to interact professionally and effectively with staff and stakeholders at all levels, including the most senior.
- Good personal skills to develop positive working relationships with members, colleagues, and senior stakeholders.
- Good time management, and ability to programme work and deliver several concurrent pieces of work often to tight deadlines.
- A flexible approach to meet the demands of a busy team and colleagues across the organisation with conflicting priorities.
- Ability to use judgement appropriately to make decisions, taking responsibility or seeking advice when necessary.
- High level of accuracy and the ability to pay attention to detail.
- Computer literate and proficient in the use of MS Outlook, Microsoft Word, PowerPoint, and Excel.

**Desirable**
- Experience of working in

  • Deputy Principal Private Secretary

    4 weeks ago

    London, United Kingdom Office of the Secretary of State for Wales Full time

    **Details**: **Reference number**: - 328985**Salary**: - £58,847 - £66,670- G7 Private Secretary Allowance of £8,271- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Grade 7- MoJ Grade 7**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support - Communications / Marketing - Secretarial -...

  • Legal Secretary/ Private Client Secretary

    2 weeks ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team....

  • Legal Secretary/ Private Client Secretary

    2 weeks ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team....

  • Deputy Principal Private Secretary

    4 weeks ago

    London, United Kingdom Ministry of Justice Full time

    Salary 1 - £58,847 - £66,670 Number of jobs available 1 - 1 Detail of reserve list 1 - 12 Months Region 1 - London City/Town 1 - London Building/Site 1 - WALES OFFICE LONDON, SW1A 2NP Grade 1 - Grade 7 Organisation Grade for MoJ 1 - Grade 7 Post Type 1 - Permanent Working Pattern 1 - Full Time Role Type 1 - Administration / Corporate Support,...

  • Private Secretary

    7 days ago

    London, United Kingdom Department for Energy Security & Net Zero Full time

    **Details**: **Reference number**: - 339097**Salary**: - £34,410 - £37,260- Private Office uplift of 18%- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - Policy, Strategy & Private Office**Type of role**: - Operational Delivery -...

  • Private Secretary Roles

    4 weeks ago

    London, United Kingdom Department for Business, Energy & Industrial Strategy Full time

    **Details**: **Reference number**: - 259611**Salary**: - £34,410 - £37,260- Successful applicants will be eligible for an 18% Private Office Uplift**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - BEIS - Corporate Services - Policy, Strategy and Private Office**Type of role**: - Administration / Corporate...

  • Assistant Private Secretary

    4 weeks ago

    London, United Kingdom Crown Prosecution Service Full time

    **Details**: **Reference number**: - 295004**Salary**: - £32,660 - £35,550- + £3,150 RRA- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Higher Executive Officer- B2**Contract type**: - Permanent**Business area**: - CPS - HQ Private Office**Type of role**: - Secretarial - Other**Working pattern**: - Flexible...

  • Private Client Legal Secretary

    1 week ago

    London, United Kingdom LR Legal Recruitment Full time

    Job DescriptionPrivate Client Legal Secretary, Wanstead (E11)Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic...

  • Private Client Legal Secretary

    2 weeks ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team. ...

  • Private Client Legal Secretary

    2 weeks ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team. ...

  • Private Medical Secretary

    7 days ago

    London, United Kingdom Notting Hill Practice Full time

    GP surgery in Notting Hill is looking for a Secretary /PA to help a very busy team of GPs. The Sectretary will be - helping our clinicians with their admininistrative work; - typing up patient letters and reports, - scanning correspondence, - managing patient queries, - organising patient referrals, - providing ad-hoc support to the team. - have previous...

  • Private Secretary

    2 weeks ago

    London, Greater London, United Kingdom AHRC - Arts and Humanities Research Council Full time

    Hours: Full time or Part time (minimum 0.8 FTE)Contract Type: Open EndedThis is an exciting opportunity to provide direct support to Professor Christopher Smith in his role as AHRC Executive Chair and International Champion and gain a unique insight into the Arts and Humanities research landscape, working alongside him as he leads AHRC through the next...

  • Assistant Private Secretary

    4 weeks ago

    London, United Kingdom NHS Professionals Full time

    Job Introduction The United Kingdom Health Security Agency (UKHSA) provides health security for the nation by protecting us from infectious disease and external hazards. UKHSA are looking for an Assistant Private Secretary within the Directors Office, you will play an essential role in ensuring the smooth running of the Directors diary and provide...

  • Legal Secretary Private Client

    3 weeks ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal SecretaryWanstead (E11)Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team.As a...

  • Private Clients Legal Secretary

    3 weeks ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team. As a...

  • Private Client Legal Secretary

    2 weeks ago

    Greater London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11)Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team.As...

  • Private Client Legal Secretary

    2 weeks ago

    Greater London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11)Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team.As...

  • Private Client Legal Secretary

    2 weeks ago

    Greater London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11)Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team.As...

  • Private Client Legal Secretary

    2 weeks ago

    Greater London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11)Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team.As...

  • Private Client Legal Secretary

    2 weeks ago

    Greater London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team....