Eroster Administrator

Role Summary The post holder will provide administration, maintenance, operational and system supportfor the Trust e-rostering system. They will develop a good understanding of the system configuration and the overarching policies and procedures that support the e-rostering function. The post holder will be required to work independently without continuous direct supervision, seeking advice and support as appropriate from the E-roster Lead. They must maintain high data quality and confidentiality within all IT systems utilised.

To accurately process new starters, change of circumstances and leavers using the Gateway. Update individuals working patterns and restrictions following receipt of Flexible Working Agreements. Maintain and update skills and competencies within e-roster as directed by the E-roster Lead or ward/department leads. Support the development of demand templates and lay these down according to the roster schedule for future roster periods.

Liaise with the Education Team to ensure students, and any other temporary staff, are added and removed in a timely manner. Supporting the E-roster Lead with the preparation and finalisation of the payroll uploading process to ESR (Electronic Staff Records); including checking that all necessary rosters have been finalised, chasing up any outstanding areas and supporting any required adjustments. Ensure processes are carried out in accordance with documented procedures, protocols and deadlines. Act as a champion and promote the use of EOL, HealthRoster and SafeCare.

Assist in the configuration of systems as directed by the E-roster Lead. Take an active part in the continued roll out of the system including supporting the administrative processing in the data gathering exercises, building of new units and the implementation of safe staffing. To extract various reports from the system to support monthly KPIs and ad hoc requests. Contribute to the on-going maintenance of the e-rostering system within the Trust, including data integrity and data quality assurance.

Contribute to the on-going review and improvement of e-rostering operational processes. Identify any areas of concern or non-compliance, providing supporting evidence where applicable, and escalate concerns to E-rostering Lead. Work with the Eroster Lead to ensure all potential data quality issues within the e-rostering system are regularly reviewed and corrected. Record and document any errors, faults or performance issues and escalate concerns to the E-roster Lead.

Ensure all e-roster documentation is kept up to date and communicated effectively as required e.g. updating guidance documents as directed, updating internet links and putting up posters. Provide admin and clerical support to the Workforce Service Improvement Lead, including arranging meetings, circulation of agendas and papers, minute taking etc. Undertake any other duties as allocated, which are commensurate with the grade and nature of the post.