Divisional Staffing and Finance Administrator

1 month ago

London, United Kingdom University College London Full time

**Ref Number**

B02-06062

**Professional Expertise**

Administration and Business Support

**Department**

School of Life & Medical Sciences (B02)

**Location**

London

**Working Pattern**

Full time

**Salary**

£33,259 - £38,466

**Contract Type**

Permanent

**Working Type**

Hybrid (20% - 80% on site)

**Available For Secondment**

No

**Closing Date**

19-Nov-2023

**About us**:
The UCL Medical School provides high quality services to staff and students in a professional environment. Individual contributions are valued and the roles demand a high level of professionalism and personal commitment from all members of the team at all times.

The post-holder will demonstrate a flexible approach, capable of responding to changing priorities and providing support across the different areas as needed to meet deadlines.

The post requires close liaison with all Divisional staff, academic staff, NHS and Primary Care Trust staff, external partners, and departmental administrative staff whom are involved in all aspects of the division.

The post holder will work mainly at the Bloomsbury sites, but may be required to attend other UCL sites as required.

**About the role**:
The post holder will be responsible for the day-to-day staffing and finance administration for the Division. They will act as the first point of contact for queries, and adhere to HR and Finance policies and procedures.

The Staffing element of the role will include (but not be limited to) tasks such as: recruitment administration, right to work checks, submitting one-off worker payments, assisting the Staffing Manager with new starter inductions and monitoring probation/appraisal records.

The Finance part of the role will include (but not be limited to) tasks such as: raising purchase orders and invoices, assisting staff with expense claims, investigating invoice discrepancies with Accounts Payable and Suppliers and generating reports via UCL's Finance system.

Appointment details:

- The post is Grade 6, the annual salary for which ranges from £33,259 - £38,466 (including London Allowance).

**About you**:
The post holder will have a good general education to GCSE/A levels, NVQ Level I/II Administration, or equivalent or having acquired substantial relevant experience. As well as experience of dealing with staffing and finance administration.

The post holder will have excellent organisational ability, attention to detail and the ability to meet deadlines.

The post holder will also have strong numeracy, analysis and problem solving skills, alongside strong oral and written communication skills.

Application process:

- A full job description and person specification can be accessed at the bottom of this page.
- The advert will close on 19/11/2023 at 23:59 GMT
- Interviews will be held in November - December 2023.

Contact details:
**What we offer**:
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

You can read more about our commitment to Equality, Diversity and Inclusion here:

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