Divisional Support Administrator

1 month ago


London, United Kingdom Medivet Group Ltd Full time

**The role**
Medivet is growing and we have an exciting opportunity to join us in a brand-new role, providing crucial support to our Regional Operation Directors.

This role will support our Central London Division in and around the Camberwell area. You will be homebased but some hybrid working may be necessary.

The Divisional Support Administrator will support in the management of practice rotas, managing day-to-day administrative duties, providing support in areas such as absence recording, locum management, holiday processing and managing sickness.

This role will have an element of on-call - 1 in 10 weekends to support weekend absences.

**Key accountabilities**
- Responsible for Locum bookings, ensuring the locum requirement and reason for booking is logged
- Taking sick calls for the division daily, logging sickness on Quinyx, informing the RD/AM and finding cover for shifts
- Responsible for absence management, sharing information with RD/AM to ensure absence policy triggers are followed
- Travel to practices within the division when required
- Support and manage the annual leave booking process and the divisions bank holiday rota
- Support with CPD requests
- Work with RD/AMs to ensure all Starters/Leavers are on Quinyx
- Answering queries and managing in Quinyx inbox
- Support the division with weekend and OOH on-call rotas
- Creation and maintenance of regional information sheets to assist with backfill/cover sequence
- General admin tasks for the division as required such as organising meetings, taking minutes and actions, collation of data/information for ad hoc requests
- Any other ad-hoc duties, as and when required

**Skills and experience**
- Proficient in all Microsoft products, especially Excel
- A strong communicator who demonstrates strong influencing skills
- Excellent organisational skills - a planner who can ensure deliver within tight timescales
- Team player, working collaboratively with Regional Director, Area Managers and the other Divisional Support Administrators
- Previous experience of rota management systems would be an advantage
- Previous administration experience, ideally gained within a multi-site environment
- Full UK Driving Licence to travel within the division when required

Job Reference: SCR00702


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