Medical Records and Office Clerk

6 months ago

Southport, United Kingdom Unite Professionals Ltd Full time

**Job Title**:Medical Records and Office Clerk

**Reports to**: Lynn Davies

**Location**:Southport

**Salary**: £12,000 pro rata + bonus structure + company pension (Full Time Salary - £24,000 pa)

**Hours**:20 hours per week, Monday-Friday (4 hours per day)

**Main Purpose of the job**:
This role is split between working with the Medical Records team and supporting the Unite Professionals team with office / general administration. This role will entail working with Medical Records team to support our national team of Case Manager’s in the sourcing and sharing of NHS medical notes with relevant and appropriate stakeholders. The role is mainly administrative but also requires excellent telephone skills in liaising with the NHS Trusts (include GP’s surgeries) and our clients in the sourcing of medical notes and records, as well as supporting the Unite admin team.

**Key Responsibilities**:
**Office Clerk**
- Weekly online food shopping for the Southport office
- Hotel bookings for any employed staff as required, record all bookings and ensure receipts are sent to finance
- Training / Webinar bookings
- Conference bookings
- Travel bookings for any employed staff as required ie train tickets, parking bookings
- Ecards for ‘special’ occasions - organise the distribution of Ecards for employed staff when appropriate
- Organise the ordering of gifts to staff when required ie flowers for special occasion
- Any other office duties, as deemed appropriate
- To maintain correct procedures and auditing of payments via our disbursements credit card ie OTP’s (One Time Password)

**Medical Records**
- Work with Medical Records to priorities workload and activities.
- Ensuring clients medical consent forms are obtained in line with GDPR regulations
- Updating client consent forms to our database and ensuring these are kept updated in line with GDPR regulations
- Requesting clinical and medical records from the clients GP or attending hospitals
- Scanning, saving and recording clinical and medical records to our systems and updating our database
- Liaising with our national team of Case Managers on clinical and medical record requests
- Releasing clinical and medical records to the case manager and appropriate internal and external parties
- Maintaining and managing relationships, with GP’s, hospitals and other NHS pathway organisations
- Updating the database, with known client medical appointments and informing relevant internal and external parties
- Prioritising clinical and medical records, for our INA’s (Immediate Needs Assessment) reports
- Editing and the sending of case manager letters to the clients GP and attending hospitals and obtaining an appropriate response
- Liaising with the case managers and the rehabilitation coordinators on required clinical and medical records
- Liaising with clients sensitively via the telephone with regard to medical consent forms and clarifying medical appointment information
- Updating the database with named GP, Consultants and other NHS pathway organisations.
- Filing or scanning of office correspondence, in line with GDPR regulations
- Liaising with the medical records clerks on items to be processed and to complete a handover in advance of their working pattern, as per the process
- To liaise with the rehabilitation coordinators, to ensure purchase orders are raised for clinical notes

**Post**
- Opening all post and distributing around the business

**Answering Main Line Number**
- To answer and transfer client calls, to appropriate internal staff on our main line number

**Office Stationery (printer and general stores only)**
- To order any toners and equipment for printers
- To manage the stationary stores and order relevant items as required

**Key relationships**
- Medical Records
- New Business Team
- Compliance Officer
- Operations and Clinical Team
- Rehabilitation Coordinators
- Finance Team
- Clients
- GP’s and NHS stakeholders

**Person Specification**

**Essential**
- Ability to work in total collaboration with all UPL staff
- To be thorough and pay attention to detail
- The ability to work well with others
- Administration skills
- The ability to use your initiative
- To be flexible and open to change
- Strong organisational skills
- Accurate and methodical
- Willing to follow instructions and procedures
- Able to work with all types of people
- Confident using the phone and in writing
- To be able to use Microsoft 365 & Outlook as well as knowledge of data inputting

**Desirable**
- Previous experience within a Medical Records / Health environment
- Knowledge and understanding of rehabilitation case management

**Job Types**: Part-time, Permanent

Pay: From £12,000.00 per year

Expected hours: 20 per week

**Benefits**:

- Company pension
- Discounted or free food
- Free parking
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Administrat

  • Medical Records and Office Clerk

    5 months ago

    Southport, United Kingdom Unite Professionals Ltd Full time

    **Job Title**:Medical Records and Office Clerk **Reports to**: Lynn Davies **Location**:Southport **Salary**: £12,000 pro rata + bonus structure + company pension (Full Time Salary - £24,000 pa) **Hours**:20 hours per week, Monday-Friday (4 hours per day) **Main Purpose of the job**: This role is split between working with the Medical Records team and...

  • Medical Records Administrator

    5 months ago

    Southport, United Kingdom Fletchers Solicitors Full time

    **Medical Records Administrator** **Fletchers Solicitors Ltd have a fantastic opportunity for a Medical Records Administrator to join the Medical Records team!** **Location Southport, Salary £19,838 pa, plus bonus.** If youre looking for a new role and want to join a company with a great working culture that offers progression, this could be the role for...

  • Medical Records Specialist

    5 months ago

    Southport, United Kingdom Fletchers Solicitors Full time

    **Medical Records Specialist** **Fletchers Solicitors Ltd have a fantastic opportunity for a Medical Records Specialist to join the Medical Records team!** **Location Southport** If youre looking for a new role and want to join a company with a great working culture that offers progression, this could be the role for you! - Excellent attention to detail -...

  • Medical Records Specialist

    5 months ago

    Southport, United Kingdom Fletchers Solicitors Full time

    **Medical Records Specialist** **Fletchers Solicitors Ltd have a fantastic opportunity for a Medical Records Specialist to join the Medical Records team!** **Location Southport, Salary £20,829.90 pa, plus bonus.** If youre looking for a new role and want to join a company with a great working culture that offers progression, this could be the role for...

  • Medical Records Specialist

    5 months ago

    Southport, United Kingdom Fletchers Solicitors Full time

    **Medical Records Specialist - Medical Law Services (MLS)** **Location: Southport** **Salary: £20, 829.90 per annum - plus bonus and benefits.** **Medical Law Services part of Fletchers Group have a fantastic opportunity to join our growing Team.** As a team member within the Medical Records Team, you will provide support to the legal teams within...

  • Medical Records Specialist

    5 months ago

    Southport, United Kingdom Fletchers Solicitors Full time

    Medical Records Specialist Salary: £21,840 Location: Southport Medical Records Specialist Fletchers Solicitors Ltd have a fantastic opportunity for a Medical Records Specialist to join the Medical Records team!Location Southport​If you’re looking for a new role and want to join a company with a great working culture that offers progression, this could...

  • Team Leader- Medical Records

    5 months ago

    Southport, United Kingdom Fletchers Solicitors Full time

    **Team Leader - Medical Records** **Location: Southport** **Fletchers Solicitors Ltd have a fantastic opportunity to join our growing Team.** As a Team Leader, you will manage and lead a small number of teams covering specific regions ensuring that they support all legal teams within Fletchers Group, requesting medical records, processing incoming medical...

  • Medical Records Coordinator

    4 weeks ago

    Southport, Sefton, United Kingdom Fletchers Solicitors Full time

    Medical Records SpecialistJob Summary:We are seeking a highly skilled Medical Records Specialist to join our team at Fletchers Solicitors Ltd. The successful candidate will be responsible for requesting medical records, processing incoming medical records bundles, and instructing cases for pagination.Main Responsibilities:Requesting all medical records and...

  • Medical Records Coordinator

    4 weeks ago

    Southport, Sefton, United Kingdom Fletchers Solicitors Full time

    Medical Records SpecialistAbout the Role:We are seeking a highly motivated and organized Medical Records Specialist to join our team at Fletchers Solicitors Ltd. The successful candidate will be responsible for requesting and processing medical records, as well as providing support to our legal teams.Main Responsibilities:Requesting medical records and...

  • Medical Records Coordinator

    4 weeks ago

    Southport, Sefton, United Kingdom Fletchers Solicitors Full time

    Medical Records SpecialistRole Overview:We are seeking a highly motivated and detail-oriented Medical Records Specialist to join our team at Fletchers Solicitors Ltd. As a Medical Records Specialist, you will play a crucial role in supporting our legal teams by requesting, processing, and uploading medical records to our Case Management system.Main...

  • Medical Records Coordinator

    4 weeks ago

    Southport, Sefton, United Kingdom Fletchers Solicitors Full time

    Medical Records SpecialistRole Overview:We are seeking a highly skilled Medical Records Specialist to join our team at Fletchers Solicitors Ltd. As a Medical Records Specialist, you will be responsible for requesting and processing medical records, ensuring that all records are complete and accurate, and uploading them to our Case Management system.Main...

  • Medical Records Quality Auditor

    6 months ago

    Southport, United Kingdom Fletchers Solicitors Full time

    **Medical Records **Quality Auditor** - Medical Law Services (MLS)** **Location: Southport/Hybrid** **Salary: £24,000pa** **Medical Law Services are part of Fletchers Solicitors group and have a fantastic opportunity to join our growing Team.** **Purpose of role**: To review medical records service/files before being sent to MLS clients, ensuring...

  • Senior Medical Records Coordinator

    4 days ago

    Southport, Sefton, United Kingdom Fletchers Solicitors Full time

    About UsFletchers Solicitors is a reputable law firm dedicated to providing exceptional legal services to our clients. Our team of experts is committed to achieving outstanding results and upholding the highest standards of professionalism.Job SummaryWe are seeking an experienced Senior Medical Records Coordinator to join our Medical Records team in...

  • Sales Ledger Clerk

    5 months ago

    Southport, United Kingdom Page Personnel Full time

    Immediate start - Temp to Perm **About Our Client**: My client is well established in the health care industry, operating a vast network of care homes across the UK. They are known for their dedication to providing high-quality care and their commitment to continuous improvement. With over 3000 employees, they are a significant employer in the health care...

  • Medical Records Specialist Role in Southport

    4 days ago

    Southport, Sefton, United Kingdom Fletchers Solicitors Full time

    Job Title: Medical Records Specialist Role in SouthportAbout the Job:We are seeking an experienced Medical Records Specialist to join our team at Fletchers Solicitors Ltd.The ideal candidate will have excellent attention to detail, excellent client care and communication skills (telephone and email), be highly motivated, organised, and proactive. They will...

  • Medical Receptionist

    5 months ago

    Southport, United Kingdom Ainsdale Medical Centre Full time

    **Job Title**: Medical Receptionist **Responsible to**: Office Manager / Deputy Practice Manager **Hours** 11am to 7pm two days a week (Tuesday and Friday), and 8.30am to 4.30 two days a week (Monday and Thursday) **Pay** £10.60 per hour **Main Duties and Responsibilities** Act as first point of contact for patients to facilitate their access to the...

  • Accounts Payable Clerk

    5 months ago

    Southport, United Kingdom SJC Partners Full time

    **Position**: Accounts Payable Clerk **Location**: Southport, UK **Flexibility**: Hybrid - 2 days at home per week **Salary**: Up to £24,000 per annum **Company**:SJC Partners are currently recruiting for an Accounts Payable Clerk on a permanent basis. We are looking for a highly organised and self-motivated individual to join a friendly and successful...

  • Criminal Records Officer

    4 weeks ago

    Southport, Sefton, United Kingdom Tradewind Recruitment Full time

    Tradewind Recruitment is seeking a skilled Attendance Officer to join their team in a Southport secondary school. The ideal candidate will have excellent communication skills, be able to record data accurately, and hold a child workforce enhanced DBS certificate.The role involves providing support for the tracking and monitoring of student attendance, as...

  • Office Administrator

    5 months ago

    Southport, United Kingdom Torque Consulting Full time

    We are currently looking for a motivated administrator / Customer service clerk based in or around the Southport area, this is a great role for someone who is looking to progress there career. **About the role** - Answering the phone dealing with queries and orders - inputting orders correctly and ensuring all invoices match orders. - Working within an open...

  • Reception Clerk

    6 months ago

    Southport, United Kingdom NHS Professionals Full time

    **Job Title**:Reception Clerk **Trust Location**:Southport and Ormskirk Hospital NHS Trust **Location**: St Hughs Sexual Health Clinic L20 3QY & Southport Centre for Health and Well Being PR90PQ Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then Southport and Ormskirk Hospital NHS...