Administrative Office Assistant

2 weeks ago


St Helens, United Kingdom Ace Fabreeka UK Full time

**JOB DESCRIPTION**

**Job Function and Objectives**:
To provide excellent customer service to customers and provide high quality administration support, liaising with other internal departments and the external sales force as appropriate.
Processing orders, quotations, purchasing stock, delivery notes, invoices and all associated administrative documentation.

**Main Duties and Key Features**:

- Providing support and assistance the external Sales team and colleagues in our other branches globally
- Greeting customers, visitors and colleagues from other branches on arrival at Reception
- Prepare quotations, order acknowledgments, proforma invoices in response to customer enquiries.
- Process customer orders and preparing any necessary documentation.
- Liaise with the respective departments regarding order progress.
- Confirm despatch dates of customer orders, liaising with Production Control and other departments to take into account requested shipping dates.
- Liaise with customers regarding delivery performance reports generated by them, and generate internal reports if required.
- Preparing purchase orders for stock items and office consumables for approval from

Management and liaising with suppliers on price and delivery times
- Producing delivery notes and invoices for goods being despatched
- Assist with documentation of pricing contracts.
- Coordinate the stocking of marketing materials and the sending-out thereof.
- Filing of all office documents on a daily basis.
- Be familiar with, and work to, procedures outlined in our Quality Manual in line with our

ISO9001:2015 accreditation
- Perform any other duties that may from time to time be reasonably expected

**You will require**:

- A good patient manner with the customer, both in direct meetings and on the phone
- Be able to communicate well at all levels, both verbally and in writing
- Have the ability to work in an organised professional manner often under pressure
- Have good commercial experience, with knowledge of order flow from entry to despatch. Be flexible in both, approach to work and attitude

**JOB DESCRIPTION**

**Suggested Qualifications**:
GCSE (or equivalent) in English Language and Mathematics.
Must have good IT skills, especially in Word and Excel. Whilst English is the primary language, additional language skills would be an advantage. Knowledge of the ACE/Fabreeka/Stabilus product structure, some technical understanding, and familiarity with CRM systems are advantageous.

**Salary**: £21,000.00-£22,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Salary**: £21,000.00-£22,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- St. Helens: reliably commute or plan to relocate before starting work (required)

Work Location: One location



  • St Helens, United Kingdom Local Asbestos Services Ltd Full time

    **Admin Assistant Job Description / Responsibilities**: - Provides administrative support to ensure efficient operation of the office. - Answers phone calls, schedules meetings, and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning, etc. - Completes operational requirements by scheduling and assigning...


  • St Helens, United Kingdom St. Helens Council Full time

    **Job Description**: Administrative Officer Band E (7 -11) (£22,369 - £24,054) 37 hours per week, full time This is an exciting opportunity for an Administrative Officer to support the work of the Systems Manager. The post holder will manage cover arrangements and provide support for statutory returns, data management and exams. NB. this post is full time...


  • St Helens, United Kingdom St Helen Chamber Full time

    **Fred Davies (Storage) Ltd is a warehousing and distribution comopany based in St Helens who offers a warehousing service with comprehensive stock control, they require an Apprentice Adminisration Assistant to join their team.** **Apprentice Administration Assistant** **£280.00 per week** **Main duties & Responsibilities**: - Deal with any customer...

  • Office Assistant

    4 weeks ago


    St Helens, United Kingdom HLR Building Services Full time

    Position available for entry level Office Assistant in St Helens based Office. This is a Temporary Position filling in for 6-12 months and ideal for someone happy with Part Time work. It is an opportunity to gain experience in a work place. We are an air conditioning and ventilation contractor that specialises in installation & service to the commercial...

  • Accounts Assistant

    1 week ago


    St Helens, United Kingdom A & M Energy Solutions Ltd Full time

    We at A&M Insulations are fully accredited installers of Cavity Wall and Loft Insulation. Formed in 1973 as a family-run business, our continued understanding of our customer needs, combined with high levels of service and a cost-effective approach have been vital to the success achieved to date and therefore complementing our four plus decades of industry...


  • St Helens, United Kingdom SMH PRODUCTS LTD Full time

    **About our Company** With over 30 years experience in the decontamination industry, we are currently seeking an Internal Sales Administrator to join our busy St Helens Branch. We value hard work and offer real opportunities for growth and development. This is a varied role which incorporates elements of both admin and sales, it would be excellent for an...


  • Ottery St Mary, United Kingdom Office Angels Full time

    Job Title: Temporary Finance & Admin Assistant Location: Ottery St Mary Duration: 2 weeks minimum (starting ideally 21st of May) Hours: Full time 8:30am - 5:00pm Monday - Friday Salary: £12 - £13 per hour Benefits: We would love for you to join us, some of the great perks of temping through Office Angels include... Weekly pay Access to Boost - our...

  • Accounts Assistant

    1 week ago


    St. Helens, United Kingdom VITALENT LTD Full time

    **Accounts Assistant** **St Helens** **Full Time Permanent** **£24,000 pa** **Office Based** An exciting opportunity has arisen to join our client’s team as an Accounts Assistant We are looking for a dynamic, dependable, and pleasant team player who is customer focused with good communication and interpersonal skills. To be successful in this role...


  • St Helens, United Kingdom THE MILLENNIUM CENTRE (ST HELENS) LTD Full time

    We are a charity based in the centre of St Helens The role offers an exciting opportunity,to work within a small team to help facilitate a Flagship building and a new development, for the Tenants that occupy it. Also to help the Charity deliver its main objectives. This is a varied roll and requires the post holder to be committed to working as part of the...


  • St Helens, United Kingdom St Helen Chamber Full time

    **Ever thought about a career in Recruitment? GPW are looking for driven and charasmatic individual to join their team an Apprentice Recruitment Administrator with opportunities to grow within the company.** **Apprentice Recruitment Administrator** **£217.80 per week** **Monday to Friday 8am to 5pm** **Main duties & Responsibilities**: - Answering...

  • Sales Administrator

    1 week ago


    St Helens, United Kingdom North West Vending Full time

    North West Vending and our specialist coffee division, Coffee 1652, are recruiting a Sales Administrator to join their busy Head Office. This is a great opportunity for someone wanting to work for a progressive company. **Roles & Responsibilities**: - Answer incoming customer calls and transfer to other departments if necessary - Call customers to collect...


  • St Helens, United Kingdom St. Helens Council Full time

    **Job Description**: ‘Nurtured in God’s Love, we grow, achieve and belong’ St John Vianney Catholic Primary School is looking to appoint an Admin Assistant to join our hard-working, friendly team from September 2024. Hours of work will be 8.30am -12.30pm St John Vianney Catholic Primary School is a popular and successful school with a very supportive...

  • Site Administrator

    4 weeks ago


    St Helens, United Kingdom Steve Ball Recruitment Ltd Full time

    SITE ADMINISTRATOR **POSITION**: Site Administrator (12 month FTC) **LOCATION**: St Helens **SALARY **:£22,672 + EXCELLENT PENSION SCHEME + 26 DAYS HOLIDAY PLUS BH **THE ROLE**: Our client are currently looking for a Site Administrator to work on one of their projects in the St Helens area on a 12 month fixed term contract with a view to being made...

  • Tendering Assistant

    4 weeks ago


    St Helens, United Kingdom Velatia Careers Full time

    **Tendering Assistant** **Job Summary**: Ormazabal UK Ltd is a dynamic and innovative engineering solutions provider, known for our commitment to excellence and customer satisfaction. We are seeking a highly motivated Tendering Assistant to join our team. Reporting to Commercial Management, the Tendering Assistant is involved in and responsible for the...


  • St Helens, United Kingdom St Helen Chamber Full time

    **Main duties & Responsibilities**: Answering incoming telephone calls Covering main office reception including dealing with visitors, offering refreshments, maintaining reception in good order, taking deliveries, etc General reporting duties including daily starters reports, weekly guidelines, etc. Formatting CVs Assisting other Divisions with...

  • Payroll Administrator

    1 month ago


    St Helens, United Kingdom HR Dept - Wigan & St Helens Full time

    Payroll Administrator - St Helens - £27,000 Are you an experienced Payroll Administrator looking for a role with variety and great rewards? Our Payroll Administrator must have a proven track record of working in an office environment in a similar role and must be able to demonstrate relevant experience and skill set to complete the core duties detailed...


  • St Helens, United Kingdom St Helen Chamber Full time

    **Heeney Civils Limited is a Labour and Plant hire company based in Sutton that supplies into the construction industry across all various trades and skill bases they are looking for a Business Administration Apprentice to join their team.** **Business Administration Apprentice** **Mon - Fri 9am to 4pm** **32.5 hours per week** £156.32 to £221.97 per...


  • St. Neots, United Kingdom Identifi Office Professionals Full time

    **Sales Support Administrator - St Neots - £21,000 + Bonus** As their Sales Support Administrator you will be working with a great team of Account Managers, providing them with essential administration support. You will be responsible for keeping the Sales Team updated with all relevant information, delivering administrative and logístical support as...


  • St Helens, United Kingdom TRS Training LTD Full time

    TRS are looking for a Compliance Administrator to work in our Business Support Team at our Head Office in Lea Green, St Helens, providing administration and compliance monitoring of our ESFA, apprenticeship and other funded training programmes. Responsible for ensuring that the Company is adhering to funding regulations for our diverse learning programmes....


  • St Helens, United Kingdom IT Support 365 Limited Full time

    **SharePoint Administrator** **Salary**: £30,000 **Location**: St. Helens, Merseyside. **Job purpose** Working as part of a small team, responsibilities will include SharePoint project work, providing technical advice to the Service Desk team and point of technical support for any other ongoing projects. **Responsibilities** - Provide technical support...