Workforce Compliance Coordinator

6 months ago


Chichester, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

We have an exciting opportunity to recruit an exceptional coordinator to join our Workforce Services Team based at St Richards Hospital.

We are looking for an experienced coordinator to join our friendly workforce services team at St. Richards Hospital in Chichester. To succeed in this role, you will need to demonstrate great customer service, possess good general IT skills and be capable of completing work accurately. Full on-job training is provided, and staff benefit from a generous leave entitlement, pension and other NHS benefits.

The Workforce Services team are responsible for maintaining our HR system with accurate staff information and providing support to managers and staff regarding employee records. The team also provide administrative services relating to reference requests and other HR processes for example changes to terms and conditions, leavers, starters, and promotions.

If you are hardworking, keen to learn lots about the HR processes within the NHS we would be keen to hear from you

The role is based in our office at St Richards Hospital working a rota pattern of Monday to Friday.

The Workforce Compliance Coordinator has a key role ensuring that our workforce has the right to live and work in the United Kingdom and that eligible staff have the appropriate Disclosure and Barring Service (DBS) check in place. They have expert knowledge of the immigration and visa system and associated processes and support staff and managers with visa renewals. In addition, the post holder will process DBS renewals where required for eligible staff groups.

The Workforce Compliance Coordinator will also act as a point of escalation for non-routine staff changes on the Electronic Staff Records (ESR) System. The post holder will support on complex and contentious issues relating to pay in accordance with agenda for change terms and conditions.

The role is wide and varied supporting all non-medical staff and managers within the Trust and will give the successful applicant extensive knowledge and skill in the use of the national ESR system, understanding of the national Agenda for Change (AfC) terms and conditions and service, exposure to pensions and retirement rules for AfC staff and training in the management of ESR Self Service accounts. This list is not exhaustive and the role provides plenty of variety.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
- Run reports to identify staff who require visa renewal on a frequent and agreed basis and follow up with the appropriate line manager and employee.
- Run reports to identify staff who require DBS renewal on a frequent and agreed basis and follow up with the appropriate line manager and employee.
- Ensure that there is appropriate evidence held electronically to evidence ongoing right to work for example, Biometric Residence Permit and/or evidence of indefinite right to remain in the United Kingdom.
- Escalate areas of non-compliance using the agreed process related to DBS and right to work compliance.
- Maintain the ESR system ensuring accurate records for staff.

Courtesy and consideration when undertaking all tasks
Develop good working relationships with team colleagues and all other Trust staff
Communicate effectively to Trust staff at all levels



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