Records Officer

2 weeks ago

London, United Kingdom Bank of England Full time

**Records Officer**

**-**
**(**
**008809**
**)**

**Primary Location** UK-ENG-London

**Job** Secretarial and Administration

**Organisation** 331000 - SECRETARYS

**Job Posting** 25-Apr-2023, 9:55:34 AM

The Bank of England is the UK's central bank. Our mission is to deliver monetary and financial stability for the British people.
The Bank of England is a diverse organisation. Each of its 4,000 plus people are committed to public service and dedicated to promoting the good of the people of the United Kingdom by maintaining monetary and financial stability.

**Department Overview**

The Secretary's Department which carries out three main purposes:

- Contributes to effective decision-making and the smooth running of the Bank. We do this by providing the Bank’s central secretariat to the Bank’s Court of Directors, the Executive and subsidiaries; promote good corporate governance throughout the organisation; and provide advice to Governors on national security issues.
- Helps to protect the integrity and impartiality of the Bank and its officials. We do this by maintaining and promoting our staff Code of Conduct and advising all levels of the organisation on conflicts of interest; and identifying, mitigating and managing insider risks.
- Serves as a custodian of corporate information and institutional memory.

**Team Overview**

The Records Management team comprises the Bank Records Manager, Senior Records Officer, Records Officer (this role) and Archives & Records Assistant. Our role is to support colleagues to do the right thing with the information they use every day. We publish Bank-wide policies, standards, and guidance, provide training and design and run the systems and processes which manage the lifecycle of the Bank’s paper and electronic records. We are part of a team which includes the Bank Archive and Information Centre. The team works closely with, and supports, a network of Business Area Records & Information Administrators across the Bank.

**Job description**

We are looking for a committed individual to join the Records Management team as the Records Officer. This is a professional and specialist role with people management responsibilities.

The Records Officer owns all processes associated with delivering the records service, including:

- Driving, and maintaining documentation of, all records management processes.
- Health checks and compliance monitoring to maintain the accuracy and completeness of our records and records metadata.
- Facilitating the timely review (by business owners) and disposal of records on expiry of their retention period as defined by the Bank’s Records Classification Scheme.
- Completing eDiscovery searches and relevance assessments to meet the Bank’s disclosure obligations under Freedom of Information and Data Protection legislation, supporting colleagues in the Information Access Team in the Communications Directorate.
- Engaging and providing advice and guidance to colleagues Bank-wide on records management related issues.
- Running the paper records service, comprising 60,000 folders stored on-site.
- Line management responsibility for the Archives & Records Assistant.

The people management responsibilities include the day-to-day management of your direct report and for defining their roles and responsibilities. You will develop your staff through sharing information effectively, coaching and communicating a clear vision to ensure they are productive, engaged and motivated to deliver the area’s aims. This will include setting clear goals and smart stretching objectives that are aligned to those of the team, division and directorate. You will also be responsible for managing all staff-related matters that may arise including performance, absence and sickness.
You will be joining at a time of exciting and significant change for the team. We are starting a project to adopt Microsoft Purview to replace the Bank’s current records management system, Autonomy Records Manager. You will have an instrumental role in building a new records service from the ground up, transforming the way that the Bank handles its information and records and delivering improved ways of working for all Bank colleagues.

We are also recruiting for a Senior Records Officer and for Archives & Records Assistant roles.

**Number of direct reports**:1

**Role Requirements**

**Minimum Essential Criteria**
- An undergraduate or postgraduate qualification in Information and Records Management from an institution accredited by the Archive and Records Association (ARA).
- Experience of working in a corporate Records Management function managing the full lifecycle of paper and electronic records.
- An inclusive approach to management that seeks to bring out the best in and develop the talents of each colleague.
- Track record of leading and supporting Diversity and Inclusion initiatives and encouraging others to do the same.
- An ability to design processes and resolve problems without

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