Finance Assistant

2 weeks ago


Hyde Park, United Kingdom McLaren Resourcing Full time

Finance Assistant
- Hours of work - 8am - 5pm
- Work Address - Hyde Park
- The Finance Assistant is required to be a proactive person who will actively resolve any queries arising from the invoices, payments or quotations.

A detailed description of the role is setout below.

**Payment Applications**

Prepare Monthly Payment Applications

Updating P&L files

Answer invoice queries

**Issue Payments via COINS Software**

**Roads & Footpath**

Work with the Mayrise software to retrieve defects uploaded by engineers

Price defects using information provided by engineers (pictures and location maps and measurements)

**Answer Queries after submission to Client**

Edit pricing template to reflect client queries and approved defects

Create Work Orders in Maximo for each site

Dispatch Work orders to Contractors

Edit & Send rejected defects to operations team

Update trackers

**Quotations & Tenders**

Obtain quotations from third parties and internally for minor and major works

Submit quotations to the projects team for approval

Answer any queries related to the quotation or specification

Issue Tenders Documents

Submit supplier’s details for financial checks

**Raise orders in COINS Software**

Upload contract documents into COINS

**Retention**

Work with the projects team to close out the defects liability period and release the associated retentions

Analyse payments to substantiate retention being held or released

Chase suppliers for any record of money owed (Retention) on the Project

Complete and dispatch forms to suppliers requesting submission Invoices for the release of retention

**General Tasks**

Raise Final Accounts

Chase suppliers for invoices and payments related to retention

Answer Commercial queries

**Desirable but not necessary experience**

Experience of Maximo, COINS and Mayrise Software

for any questions, call or text +447920263276

**Job Types**: Full-time, Temporary contract
Contract length: 2 months

**Salary**: £14.45 per hour

Ability to commute/relocate:

- Hyde Park: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Finance: 5 years (required)
- Maximo or COINS software: 1 year (preferred)

Work Location: In person

Expected start date: 07/08/2023


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