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Company Secretarial Assistant

5 months ago

Hook, United Kingdom Jo Thompson Recruitment Limited Full time

**About the Company**

Serco, a leading international provider of public services, a FTSE 250 company managing over 500 contracts worldwide. Employing over 50,000 people, we operate internationally across four geographies: UK & Europe, North America, Asia Pacific and the Middle East and across five sectors: Defence, Justice & Immigration, Transport, Health and Citizen Services. Group revenue £4.5bn and group trading profit £237m.

The Company operates a Hybrid Working Model which, offers 3 days each week from the office, on-site or at home, and the other 2 days will be at the Hook office in Hampshire, with occasional attendance at the Victoria office in London.

**About the Role**

This is a diverse role, offering you the opportunity to gain experience in all aspects of Corporate Governance and Company Secretarial work and to deliver sustainable and innovative governance in trusted partnership with all Serco colleagues. A full study package for the Chartered Governance Qualifying Programme will be provided.

**Key Accountabilities**
- Maintenance of statutory registers and records, utilising specialist software to maintain electronic records
- Assist with statutory compliance such as the production of documents and statutory forms, and arranging execution and submission of filings to Companies House and other regulators
- Support annual and event driven subsidiary changes and activities such as filing statutory forms, annual accounts approval process, director changes, registered office changes, formations, acquisitions, disposals, restructurings and related transactions
- Draft stock exchange announcements and arrange release through the regulatory news service
- Prepare for Closed Periods and process requests for clearance to deal
- Maintain trackers of Directors’ external appointments, interests in shares and share plans, attendance at Board and Committee meetings and conflicts of interest
- Support the smooth running of Board and Committee meetings, including the collation and distribution of papers, and logístical arrangements
- Support the Assistant Company Secretary with preparations for the Annual General Meeting (AGM) and with the drafting of the Notice of AGM and ancillaries
- Support the Assistant Company Secretary and Deputy Company Secretary in the production of the Annual Report and Accounts, including scheduling meetings, liaising with the design agents on follow-up actions from the meeting, collating information for inclusion, proofreading sections, and supporting the internal verification process
- Work with the Reward team to administer the Company Share Schemes
- Maintain the integrity of data on the corporate website and intranet

**About You**

Early in your career as an ICSA CGI full/part qualified Company Secretarial Assistant or a Law Graduate with corporate law experience and a desire to qualify as a Chartered Company Secretary. Your commitment to study and your enthusiasm for producing high levels of meticulous work will need to be evident.

Professional, confident with a high level of personal integrity, you will build relationships with your peers, and key internal and external stakeholders, communicating seamlessly whilst managing highly sensitive information. Tech-savvy, with the ability to implement process improvement, handle multiple tasks to tight deadlines, and develop a true understanding of the business by visiting other divisions will be paramount to your success.

**About the Package**
- ICSA CGI - Full study package
- 25 days holiday, plus bank holidays
- Pension scheme - 6% employer matched
- Life Assurance
- Flexible Working
- Employee Assistance Program
- Anytime Health Line
- 30% Serco Leisure Centre Discount
- Annual Leave Salary Sacrifice
- Charitable Payroll Giving
- Cycle to Work Salary Sacrifice
- Serco Portal Discounts

**Job Types**: Full-time, Permanent

**Salary**: £43,000.00-£45,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Life insurance
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Are you committed to studying for your ICSA CGI qualification or part-qualified
- Do you have previous administrative experience in a corporate environment
- Are you a professional, confident and articulate communicator

Work Location: Hybrid remote in Hook

Reference ID: JTR1289