Office Administrative Assistant

1 week ago


Fleetwood, United Kingdom Estate Partners Media Full time

Estate Partners Media is a premier design agency and print house, operating out of Dublin, Ireland for the past seven years. With our recent expansion into the UK, we are excited to build our UK team. We specialize in delivering customized advertising and print solutions, creating both printed and digital publications for leading companies across Ireland, the UK, the USA, and Canada. Our commitment to the highest standards of quality and creativity ensures each project is executed to perfection. We work with a diverse range of clients, from small businesses to large corporations, turning their visions into reality.

We are currently seeking to fill two administrative roles—an entry-level position and an experienced admin executive—for our small office team at Marsh Mill, Thornton. These roles will work closely with our Director.

Job Description: Office Administrator Monday - Thursday.

We are looking for an Office Administrator to join our rapidly growing design agency starting in August. This role offers significant growth opportunities within the company during this major expansion year. Based on experience, we offer competitive pay scales:
Entry-Level Wage: £12.50 per hour (minimum of 1 year of administrative experience required)

Experienced Senior Position Wage: £15.50 per hour (ideally 5-10 years of administrative experience required)

Starting August 2024.

Duties

Project Coordination: Act as a liaison between the design team and clients to secure project approvals and gather feedback.

Invoice Management: Contact customers regarding invoices to ensure timely payments.

Data Administration: Perform data entry and manage administrative tasks related to client information and project details.

Spreadsheet Management: Maintain and update Excel spreadsheets to track client interactions and project progress.

Deadline Management: Assist in managing project deadlines to ensure all tasks are completed on time.

**Skills**:
Excellent phone etiquette and professional communication skills.

Proficiency in Outlook, Microsoft Excel, Google Calendar.

Strong administrative and organizational skills.

Attention to detail and ability to multitask effectively.

Data entry and clerical skills.

Knowledge of office procedures and equipment.

Typing speed and accuracy.

Experience in the advertising industry is beneficial but not required.

**Job Types**: Full-time and Part-time Permanent

**Benefits**:
Free parking

On-site parking

Schedule

Monday to Thursday (4-day work week)

Working hours: 12:00 pm - 8:00 pm (USA time Zone)

Work Location

In person

If you are a motivated individual who thrives in a fast-paced environment and possess the necessary skills to support our team, we would love to hear from you. Experience in the advertising industry is beneficial but not required for this

**Job Type**: Permanent

Pay: £12.50-£15.50 per hour

Expected hours: 30 per week

**Benefits**:

- Free parking

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Expected start date: 15/08/2024



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