Sales & Administration Assistant

4 weeks ago


Fleetwood, United Kingdom Kildavanan Seafoods Ltd Full time

**Kildavanan Seafoods Limited**

**Job Title**:Sales & Administration Assistant

**Department/Group**:Kildavanan

**Location**:Fleetwood

**Level/Salary Range**:£25,000.00

**Hours of work **Monday to Friday - 37.5 hours per week 9-5

**Job Purpose**:
The primary role is to provide sales and administrative support to the Kildavanan Sales team.
Managing the stock control, and letters of credit in conjunction with Export Manager.
Supporting the sales admin function and to cover export documentation and logistics.

Once the primary functions of this role have been developed. This role will then be expected to take on some Customer Account Management functions.

**Primary Duties**
**Stock Control**:

- The reconciliation of cold store stock to produce a weekly stock report.
- Submission of a monthly stock for the input to the management accounts.
- To confirm the correct usage of raw material and product pick-ups.
- To check that packed stock is placed on stock or is correctly recorded as despatched.
- The correct valuation and description of goods arriving in store; the reconciliation of raw material invoices; Quality Control checks against the agreed Purchase Orders for products.

**Letters of Credit**
In conjunction with the Export Manager and for cover when the Export Manager is on leave:

- Checking and preparing support documents. C of O & Health Certs, pivot table trace maps.
- Booking Containers with shipping line and Coldstore.
- Bank liaison regarding L/C and document discrepancy resolution in the absence of Sales

Director.

**Supportive Duties**
**Sales Administration**:

- Sales Order processing (SAGE)
- Preparing European exporting paperwork, preparing packing lists, catch certificates, commercial invoices,
- Purchase order processing (SAGE)
- Customer account maintenance (i.e, credit limits, EORI, approval numbers)
- Extracting and collating releases for the coming week
- Control of logistics & Booking UK deliveries on web-based system
- Extracting data from various sources for preparation of export documents, providing documents to relevant people in run up to collections taking place.
- Preparing Catch Certificates when necessary.
- Releasing goods from multiple suppliers.
- Preparing and making adjustments to labels for dispatch with suppliers; in correlation to

EU regulations and customer’s requirements.
- Filing/ archiving and updating Shared drive, clearly and concisely for ease of use.
- Customer liaison, informing of ETAs and updates, any further documentation needed.

**Invoice Checking**
- The checking and reconciliation of freight/container shipping invoices and costs and forwarding to Am Seafoods for upload and payment The update and maintenance of container spread sheet on shared drive.
- Checking of domestic & Export freight Invoices and forwarding to Kildavanan accounts for uploading to sage. Additional Role Began week 38.

**Skills/Qualifications**
- Microsoft Office skills (Excel & Word proficient)
- Outlook Express (task and diary management)
- Basic database management
- Good numeracy skills
- Any language skills would be beneficial but not essential

**Experience**:
A minimum of 2 years’ experience in a similar role preferred, but not essential.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Fleetwood: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 22/01/2023
Reference ID: SAA/AF
Expected start date: 13/02/2023



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