Operations Team Assistant

4 days ago


Northop, United Kingdom Swan Recruitment Ltd. Full time

**Operations Team Assistant**
£15ph to Umbrella (or PAYE equivalent)

**Long term contract**

Department: Operations

**Location: Northop, Wales (Cheshire border - Liverpool Bay)**

Reports to: Operations Manager
- To provide support to Operations Manager
- To provide administration/coordination support to the six teams in the Operations Group
- To organise dedicated meetings and workshops Main Accountabilities and Responsibilities (principal duties, responsibilities and accountabilities):
**Administration**:

- Set up and running of daily Morning Surveillance, ensuring action management and due actions are distributed to action assignees
- Diary management for managers and monitoring movements, missions and POB of team members
- Manage and collate weekly management report from Operations Team members and relevant Eni UK functions
- Manage and collate the Operations Monthly report from Operations Team members and relevant Eni UK functions
- Ensuring all necessary documentation/certificates/medical certificates for Team members are available.
- Responsible for ordering PPE (Personal Protective Equipment)
- Book travel procedures for the operations team members
- Set up and monitor offshore personnel/ visitors for CBT (Computer Based Training ) ensuring competency to work on the assets - Follow-up and organisation of POA training plans and logistic
- To ensure full adherence to the Company’s Health, Safety & Environment policies, procedures and standards.
- To fully comply with eni Code of Ethics and Compliance model.
- Compliance with the HSE Critical Roles Procedure should your position contain any HSE Critical Roles. Please refer to UK HSE IMS C1-SYS-01 - HSE Critical Roles - accessible via the Eni UK Intranet

**Organisation**:

- Arranging onshore and offshore visits for internal/external personnel submitting requests and preparing itineraries
- ICP meeting - ensuring verification visits are scheduled and prepare relevant documentation for the monthly feedback sessions
- SCE Health Check monthly report, schedule and prepare for feedback meetings
- Coordinate system custodian reports, tracking against Liverpool Bay performance standards and coordinating feedback for failed equipment is reported appropriately.
- Maintain Operations Risk Register ensuring all risks have appropriate risk assessments in place and monthly feedback is provided detailing ongoing progress in order to minimize risks to the assets. - Prepare, collect and distribute all documents for OSI off-take operations
- Formatting, photocopying, distributing and archiving documents. Main Interfaces (relationships):
**Qualifications & Experience (education and qualifications, experience)**:

- Proven experience in interacting with, and working, for senior management.
- Knowledge of SAP and Vantage is desirable ‘=

**Office based, occasional visits to site. Participation in the Emergency Response rota.


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