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Client Account Assistant

5 months ago

London, United Kingdom Job Board Direct Full time

Client Account Assistant & Administration (Full Time)

Job Location: East London - Three days will be based in Bow, E3 and Two days will be based in Royal Docks, E16

Overall Purpose: Assist accounts team and general office administration

Working Relationships: You will report to the senior accounts team and head of lettings and sales.

Client Account Assistant - Key Responsibilities and Tasks:

- Upload bank account and reconciliation check
- Check and verify tenancies on CRM system (Qube)
- Posting supplier invoices
- Create and update supplier information and cross check supplier remittances.
- Create tenant proforma invoices.
- Preparation and submission of Landlord Statements.
- Maintaining tenant deposit account records and protect deposits.
- Monthly & daily reconciliation of Client Bank accounts, including investigation & correction of reconciling items.
- Dealing with supplier invoices/ Utility bills / Service charges / Ground rent.
- Preparing Accounting Reports
- Check Month End submissions.
- Deal with Accounts administration and forwarding to Landlords.
- Familiarise with properties, client requirements, and general administrative processes for the portfolio.
- Prepare weekly rent arrears list and chasing the tenants.
- Create tenancy documents.
- Create and manage sales letters.
- Issue documents via Docusign
- Manage Anti Money Laundering platform for sales (Movebutler)
- Manage Creditsafe platform for lettings.
- Manage land registry for sales and lettings.
- Have at least 1 year experience in Property Management Accounting
- Liaise with landlords, tenants and other 3rd parties.
- Prepare quarterly and annually NRL tax reports.

Client Account Assistant - Person Specification:

- Must drive and have access to own car
- Reliable and trustworthy
- Excellent communications skills
- Smart
- Punctual
- Excellent interpersonal skills
- Professional attitude
- Good computer skills
- Positive attitude

Client Account Assistant - Package: £26,000- £28,000 per annum dependent upon experience