Executive Office Pa

3 weeks ago


London, United Kingdom Dentons Full time

Duration: Permanent
Location: Any UK Location. Fully Remote also considered.
Reports to: EA to CEO/Executive Office Manager

**Role Purpose**

Working as part of the Executive Office team to deliver outstanding proactive secretarial support to the leadership team and support the Executive PAs in routine tasks while efficiently managing own workload.

**Duties & Responsibilities**
- Arrange routine meetings as instructed.
- Answer and screen incoming calls, responding to all callers in an efficient, timely and professional manner.
- Setting up video and conference calls and circulation of information.
- Maintain an efficient e-filing system and keep files up-to-date and archiving as appropriate.
- Ensuring responses are grammatically accurate and well presented.
- Process expense claims and invoice payments, maintaining proper records to work with the Executive PA's to keep track of spend against budget.
- Arrange routine travel arrangements including planning and booking flights and accommodation and produce itineraries and financial travel information packs.
- Complete all general administration tasks in a timely manner.
- Produce routine PowerPoint presentations and Excel and Word documents.
- Provide administrative support and work closely with the Executive PA's to ensure support needs are met.
- Attend meetings to work with the team to bring all aspect of scheduled meetings together.
- When present in the office facilitate in-house meetings
- Attend and take minutes at meetings as required.
- Manage hotel bookings for anyone wishing to stay in London, internationally or locally.
- On an occasional basis, travel may be required to attend international events organised by the team.
- To undertake a wide variety of any other duties that may be reasonably required on a day to day basis.

**Role Requirements**
- Secretarial experience gained working either within a law firm or professional services environment.
- Computer literate and highly proficient in MS Office software, i.e. Outlook, Word, Excel and PowerPoint.
- Diary management experience.
- Excellent written and verbal communication skills. Ability to interact positively at a senior level within the firm.
- A good team player, capable of working as part of a geographical dispersed team.
- Demonstrate excellent client/customer facing skills.
- Excellent attention to detail, time keeping, and organisation.
- Dynamic mindset to work in a fast paced and demanding environment with the ability to muti-task under pressure.
- Possesses an awareness of the importance of confidential information and how to deal with it.
- Methodical approach to work, with a strong focus on accuracy and quality.
- Have a 'can do' attitude and works to exceed expectations.
- Can demonstrate confidence and resilience to overcome obstacles to deliver what is required

**Firm Profile**

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved. We welcome you to learn more about diversity and inclusion at Dentons. Inclusion and Diversity

**Equal Opportunities**

**NO AGENCIES PLEASE**

Please note that we will not accept unsolicited CVs sent to the business, nor will we accept any associated terms of business.


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