Research Support Administrator

9 months ago

Northampton, United Kingdom Northampton General Hospital Full time

Main Duties Work on own initiative managing and prioritising own workload, managing office systems, maintain databases, word processing of reports and filing specific to the Research team. Prepare research-related paperwork and documents as required. Arrange pathology sample shipment and electronic data to be sent for central review and reporting as required by research protocol.Identify and request patient tumour blocks and arrange shipment according to the study protocol. Liaise with staff across the hospital for issues that relate to research.

Process documents and maintain records both for staff and research purposes. To provide support as requested and to undertake any other appropriate duties as requested. Ensure that all work is undertaken according to hospital polices and regulations governing clinical trials. Reception Act as first telephone contact for enquiries from staff, collaborators, and trial Stakeholders, utilising specialist knowledge of Research & Innovation to provide responses which are within the post holders scope of knowledge and ensuring that relevant personnel are informed as appropriate for further actions to be taken.

Manage outpatient clinic management on Camis to include arranging patient appointments, coordinating clinic availability, inputting new referral information. Act as first point of contact for all visitors to the department. To always act in a professional manner when dealing with patients, relatives and others involved in research from both within and outside the hospital. Liaise with support departments such as pathology, medical records, and pharmacy to ensure the smooth running of clinical trials.

Assist staff and visitors with their enquiries. Office Administration Support the research trial teams with day-to-dayadministration including: - To support in study set-up, study initiation, monitoring visits, site audits and study close down meetings carried out by sponsoring organisations and authorities which govern clinical trials. Assisting with Investigator Site File maintenance to ensure study essential documents are version controlled and are maintained according to regulatory requirements. Liaising with study sites to arrange close down and archiving of study documents following trial closure.

Maintain and help to facilitate the process of archiving study documents. Attend any relevant meetings regarding the implementation and conduct of clinical trials. Work in line with the research protocol, International Conference of Harmonisation Good Clinical Practice and Research Governance guidelines and attend relevant training as requested. Take responsibility for maintaining and managing (creating, storing and updating) spreadsheets of patient recruitment to studies and providing information from a recorded source.

Support members of the Research Team in the implementation and maintenance of research projects. Attend meetings as appropriate for the purpose of accurate Minute taking and for information purposes as required. Receive highly complex and sensitive information on trial patients managing accurate input of data into specialist databases/systems. Maintaining an efficient and comprehensive administrative service, including but not restricted to preparing documentation packs, producing correspondence, photocopying, filing, scanning; providing support to the departments and other team members as requested.

Supporting audits and monitoring processes of research activity by internal and external verifiers. Coordinate the availability of medical records for patient visits and assist in the filing of results/protocol paperwork in accordance with research policy. Responsible for calculating patient expenses in line with study protocol and ensure ready for patient visit. Claim back Petty cash from Trial and Trust finance office on a regular basis and administering same.

Maintain stock control for clinical, stationery and all office supplies and order when needed. Data Management Work with the research teams to ensure timely and accurate clinical trial data is input into electronic forms and databases in addition to paper forms. Accountable for accurate data entry and maintenance of research related spreadsheets. Communicate effectively with sponsor company staff and other non-trust staff to ensure the smooth running of clinical trial data collection.

Work with the research team to resolve data queries. Organise systems for systematic data collection. Help facilitate the completion of questionnaires/data collection forms. Identify gaps in the data collection for studies and communicate this to the research teams.

Use judgement in relation to completing demands for staff and resources. Respond to change in line with the needs of the service.

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