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Attendance and Cover Administrator

4 months ago

Newcastle upon Tyne, United Kingdom Royal Grammar School, Newcastle Full time

**ATTENDANCE AND COVER ADMINISTRATOR**

**Newcastle upon Tyne Royal Grammar School**
To start as soon as possible

**THE POSITION**

We have an exciting opportunity for someone to join us as an Attendance and Cover Administrator. Reporting to the Senior Deputy Head, this is a critical role in this high-achieving school. The Attendance and Cover Administrator is responsible for managing school attendance, whilst also being accountable for organising staff cover and supervision within the Senior School.

RGS is a vibrant and busy school so you will need to be able to work flexibly and show a good use of initiative. Experience of working in a school is desirable, but not essential.

**THE SCHOOL**

Thomas Horsley, the original settlor of the Royal Grammar School Newcastle (RGS) pledged his legacy to the School in 1525. Almost 500 years later, RGS continues to flourish as the premier independent school in the North East of England and as one of the country's leading schools, and the Sunday Times’ North East Independent School of the Decade 2020. Most recently, RGS was awarded the Sunday Times’ 2023 North East's Top Independent Secondary School for Academic Performance. We regularly lead all northern schools in national league tables and pride ourselves on academic excellence, a high level of pastoral support, involvement in a wide range of sports and other co-curricular activities, and our commitment to bursaries and partnerships.

RGS has grown substantially in recent years. There are now some 1,340 students, over 260 of whom are in the Junior School. The Sixth Form of 350 students is one of the largest in the independent sector. We became coeducational 20 years ago and girls now comprise 43% of the school.

The school is based in the heart of the city, immediately opposite Jesmond Metro station. The school occupies over 30 acres of land and has state-of-the-art facilities, including five brand new art studios, a new library, a new Sixth Form Centre, a 25m swimming pool, two Sports Halls, a Performing Arts Centre, outdoor football/rugby pitches at Mooracres, an artificial turf pitch for hockey and the former County Cricket Ground.

**MAIN DUTIES AND RESPONSIBILITIES**

The following list is not exhaustive but is a guideline as to the main requirements of the role. The Attendance and Cover Administrator must be willing, flexible, and prepared to carry out reasonable tasks not necessarily covered within this job description.
- Working with the school pastoral team to promote good attendance and reduce absence, recognising and acting on persistent absence.
- To manage school registers and liaise with staff to ensure all registers are completed and coded correctly, with no unexplained absences.
- To manage the attendance using iSAMS database and update this with information received from Form Supervisors, including inputting late arrivals and absences.
- To contact parents/guardians when students are absent and record details of these responses.
- To record and file any medical evidence to support authorised absences.
- To provide weekly reports with attendance and punctuality statistics to the pastoral team, identifying and monitoring attendance regularities.
- Support the Senior Deputy Head and the Designated Safeguarding Leave (DSL) to ensure that the school complies with the legal and safeguarding obligation of the School with regards to attendance.
- Keep consistent records compliant with the Department for Education guidelines and for the independent inspectorate.
- To keep an up-to-date knowledge with regards to new regulation developments and disseminate this information as appropriate.
- Oversee the monitoring of the attendance records and ensure they are up to date.
- To liaise with the Database Manager and IT Support regarding maintenance of the iSAMS registration recording system.
- Support the Senior Deputy Head to ensure all aspects of the School’s Attendance Policy are delivered in line with the aims and objectives of the School.
- To manage supervision throughout the Senior School and ensure all duties are covered.
- To manage and organise cover for absent teaching staff in the Senior School.
- To keep records on covers completed by individual staff to ensure that procedures are followed.
- To provide staff with cover information by the start of the day and when emergencies occur.
- To work with HR staff regarding absent staff and cover issues, as well as leave of absence requests.
- Support the Senior Deputy Head to ensure the school meets its statutory legal obligations and targets with regards to school attendance, punctuality and safeguarding.
- Provide occasional cover for absent colleagues in the general office and reception, and provide administrative assistance, as and when required.

**QUALIFICATIONS/TRAINING/KNOWLEDGE/SKILLS**

Previous experience in a similar role is desirable, but not essential.

The Attendance and Cover Administrator should demonstrate the following qualities:
**