Finance and Administrative Assistant

6 months ago

Belfast, United Kingdom The Scout Association, Northern Ireland Scout Council (Scouts NI) Full time

**Essential Criteria**

**Please ensure your CV outlines how your qualifications and experience covers the Essential Criteria.**
- 5 GCSEs A*-C, including English Language and Maths.
- Competency in multiple Microsoft Office packages (in particular Outlook, Word, Excel, Powerpoint).
- Minimum of 1 year of experience working in an office environment in a Finance or Admin role. This can include work placements if the applicant is/has been at College.
- Driving licence and access to a car for business activities.
- Good oral and written communication skills - online, in person and on the telephone.
- Have the ability to demonstrate initiative.
- Be willing to become a member of The Scout Association and undertake mandatory training.

**Desirable Criteria**
- Competency in Sage Accounting software.
- Accounting Technician qualification.

**Income and payments**

Processing e-commerce orders received through the scoutsni.org website.

Recording income and expenditure for Scouts NI and Crawfordsburn Activity Centre in the Sage accounting system.

Recording income and expenditure for events in Excel.

Ensure invoices and expense claims are appropriately authorised, paid within agreed time limits and entered into the Sage accounting system.

Review payroll reports from payroll provider and ensure payments are made accurately and on time including for HMRC.

Maintain appropriate accounting records for Scouts NI and Crawfordsburn Activity Centre.

Petty Cash administration.

**Reconciliations**

Reconcile bank accounts monthly.

Reconcile Worldpay and Pay360 (Credit/Debit card) income and expenditure against income record and bank statements.

Reconcile Standing Orders and Direct Debits against bank statements.

Perform such other reconciliations as requested by the Administration Manager and Chief Executive.

**Reports & Audit**

Assist with processing monthly return templates.

Produce financial reports for review by multiple users including reference to Key Performance Indicators and explanation of variances.

Assist with the preparation of annual budgets and related reports.

Assist the Chief Executive with the gathering of information required to complete the year end accounts and assisting with the preparation of accounts for review by external auditor.

Assist with the mapping of grant expenditure and the drafting of reports for funders.

**Supporting the Board and Sub-Committees**

Assist the Chief Executive in providing advice and reports to the Scouts NI Board of Trustees and Sub-Committees.

Support the maintenance of fixed asset and physical asset registers.

**General Office duties**

Assist with the maintenance of database systems, as required.

Dealing with sending and receiving post and deliveries.

Recording, filing and retrieval of information and documentation.

Providing a broad range of administrative support, as required.

Using Word and Excel for the production of invoices, letters and other articles.

Undertake any other duties as required, that are within the competence of the post holder and conducive to the effective delivery of the role.

**Job Types**: Full-time, Part-time, Permanent

Pay: £24,648.00 per year

Expected hours: 35 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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