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Sales Ledger Assistant

4 months ago

Sittingbourne, United Kingdom Direct Produce Supplies LTD Full time

Formed over 40 years ago, DPS LTD has grown to become a market leader in the sourcing, production and distribution of fresh produce to some of the UK's leading retailers.

We pride ourselves on the way we do business and understand that we are successful because of our people. As such we are looking for a superstar Sales Ledger Assistant to join our Finance Team based in Sittingbourne, working 5 days per week.

Some of the objectives are:

- Allocate all cash received accurately on a daily basis
- Check for shortages on a daily basis and dispute as per defined procedures
- Reconcile local system against TIMS database on a daily basis
- Amend sales orders appropriately to ensure accurate invoicing on a daily basis
- Liaise with the customer depots on all shortages/EPOD discrepancies to attempt to ascertain what has caused them and look to prevent reoccurrence by a process of continuous improvement.
- Ensure customer debit notes are dealt with and money recovered as per agreed time frames.
- Ensure prices are entered and updated correctly on Prophet.
- Ensure that the customers enter our weekly price confirmations correctly on their systems.
- Detail shortages generated from each third party pack house; communicate to them and investigate possible reasons with them and look for continuously improvement.
- Liaise with the customer depots on all shortages/EPOD discrepancies to attempt to ascertain what has caused them and look to prevent reoccurrence by a process of continuous improvement.
- Process miscellaneous invoices on a weekly basis
- Check the un-invoiced orders list weekly and resolve any outstanding items

Cash Flow
- Detail the expected receipts as per Treasury Controller requirements

Credit Control
- Produce & send out account statements weekly and chase any company that has debts over 30 days old, ensuring that no amounts are outstanding for longer than 60 days
- Report any aged debtors and unjustified payment refusals to our credit insurers

Reporting
- Prepare accurate statistics weekly and communicate to directors and business as required
- Ensure that the finance team managers receive weekly summaries of the outstanding customer claims position

General
- Ensure all of the week/month end procedures are run to update system.
- Assist with office administration where necessary.
- Provide cover and support to other members of the department as required
- Ensure continued self-development by communicating effectively with line manager
- Adhere to company standards of communication

For a superstar Sales Ledger Assistant we can offer the following benefits:

- Company Pension, 2% employee contribution and 6% employer contribution
- Enhanced Annual Leave
- Free food onsite
- Annual Bonus of up to 10%
- Salary Sacrifice Electric Car Scheme
- A competitive Annual Salary
- Onsite Parking
- Free Gym Membership
- 25 Days annual leave as standard
- Hybrid Working

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company car
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Gym membership
- Life insurance
- On-site parking
- Sick pay
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Sittingbourne: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Sales Ledger: 1 year (required)
- Microsoft Excel: 3 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Sittingbourne