Estates Coordinator

3 months ago

London, United Kingdom Emprego UK Full time

**NHS Property Services have a fantastic opportunity for an Estates Coordinator in St Leonards. The role attracts a salary of £30,000- £45,000 & 27-Days Holiday. This role is Part time, at 21 hours per week.**

Supporting the Senior Estates Manager, the purpose of this role is to ensure that local site services meet the needs of colleagues, patients, and visitors within NHS Property Services premises in accordance with policies and procedures, legislation, and statutory requirements.

The Estates Coordinator will be responsible for the co-ordination of in-house/outsourced services in a facilities service provision across a portfolio of properties.

Team Contributors play an important role at NHSPS. They work collaboratively with colleagues across the business who deliver for our customers and who keep the business running smoothly. Typically, they are responsible for the delivery of defined elements of the strategy and operating plans.

Their remit includes:

- Communicating key messages to team members about work plans and priorities, cascading organisational information to keep them connected to what is happening in the wider business
- Contributing to the development of local strategies and plan
- Role modelling the values and behaviours and setting the cultural tone of the team
- Engaging and collaborating with managers across the business
- Embracing and embedding change and other organisational initiatives
- Tackling inefficiencies and driving continuous improvement
- Embracing, adopting, and embedding technology to enable business outcomes
Key Responsibilities
- Planning and co-ordination of activities in a portfolio of properties including managing tenant liaison, chair meetings, briefings, or training sessions. Reviewing actions and ensure timely updates are provided to customers on any issues.
- Respond appropriately to issues as they arise, ensuring work is delivered within agreed Service Level Agreements (SLAs)
- Manage a selection of contracted services in the assigned portfolio and ensuring that contractors work in accordance with NHSPS SLA's and policies and procedures.
- To co-ordinate a program of regular inspections and checks with service teams and contractors to include building audits and compliance activities. Produce reports and ensure any actions are identified and risks are mitigated
- Responsible for the management of security issues across the sites, including reporting and investigation of incidents, security audits, plan developing, implementing and reporting on action plans resulting from audits.
- To identify risks and take the necessary actions and reporting through appropriate mechanisms.
- Responsible to the Senior Estates Manager for overseeing the reporting and monitoring of progress for all maintenance, repairs, health & safety, and compliance issues
- Work with the Senior Estates Manager to ensure adequate continuity of service is in place to maintain the delivery of services in the event of any adverse incidents
- Ensure that property information is managed and updated in the building database and ensure the appropriate recharge of all costs to tenants
- Maintain the asset registers for the properties
- Act as the occupier liaison contact for any new works carried out in the premises
- Responsible for the day-to-day purchase to pay process for your portfolio within budget
- Where appropriate (eg. PFI) ensure that all contractual requirements are being met and schedules are being carried out and monitored
This role will require you to demonstrate the following Experience, Capabilities and Knowledge
- Broad FM and Property experience
- Experience of Health and Safety Management and associated safe systems of work
- Ability to work as part of a team but also capable of working independently within appropriate Delivery guidelines
- Demonstrable experience in dealing with Customers, Partners and the public and dealing with sensitive and confidential information
- Experience of working with budgets
- Experience of supplier management and dealing with challenging situations
- Management and co-ordination of onsite contractor and suppliers (Pre, during & post working activities)
- Planning and delivery/implementation skills
- Tracking and reporting Key Performance Indicators
- Data-driven decision making
- Budget management
- NHSPS 'engage and enable' behaviours
- Stakeholder management
- Continuous improvement
- Customer focus
- People management and coaching skills
- Colleague engagement/wellbeing
- Taking personal accountability
- Relevant legislative/regulatory frameworks
- Broad understanding of modern people practices
- Knowledge of FM building compliance, Healthcare cleanliness standards
- Knowledge of how to engage effectively with local customers colleagues
- Knowledge of achieving service delivery KPIs and associated targets
- Creation and implementation of effective building maintenance plans
- Broad understanding of operational requirements for properties and how to access support within/outside business function
- Knowledge of Business Continuity Plans process and implementation
- Knowledge and understanding of confidentiality and GDPR
- Knowledge FM services.
- Knowledge of CAFM systems
*Cross functional training and support will be available in these areas
- IOSH Managing Safely or relevant qualification in Facilities Management, Property Management, or equivalent proven

  • Estates Coordinator

    1 week ago

    London, Greater London, United Kingdom Bill\'s Restaurants Full time

    About the RoleWe are seeking a highly organized and detail-oriented Estates Coordinator to join our Property Team at Bill's Restaurants. As an Estates Coordinator, you will play a key role in supporting the Estates Manager in the day-to-day management of maintenance-related tasks.Key ResponsibilitiesOversee the management of reactive, contract, and quoted...

  • Estates Coordinator

    1 week ago

    London, Greater London, United Kingdom Bill's Head Office Full time

    About the RoleBill's Head Office is seeking a highly organized and detail-oriented Estates Coordinator to join our Property Team. As an Estates Coordinator, you will play a crucial role in supporting the Estates Manager in overseeing the day-to-day management of all maintenance-related tasks.Key ResponsibilitiesOversee the day-to-day management of reactive,...

  • Estates Coordinator

    2 months ago

    London, United Kingdom NHS Property Services Ltd Full time

    NHS Property Services have a fantastic opportunity for an Estates Coordinator in London. The role attracts a salary of £30,000- £45,000 & 27-Days Holiday. As an Estates Coordinator with a PFI bias, you will be supporting the Senior Estates Manager PFI, the purpose of this role is to ensure that local site services meet the needs of colleagues, patients,...

  • Estates Coordinator

    3 months ago

    East London, United Kingdom Jackson Sims Recruitment Full time

    **Estates Coordinator** **Location: Aldgate, London** **Working hours: Monday - Friday 8-5pm** **Type: Office based** **Salary: £30,000 - £40,000PA** - _To provide key support, administration and coordination to the Estates Operations Team_ **Duties**: - Working closely with the Operations Team both Pre-dev and Estates co-ordinators on day to day...

  • Maintenance Technician

    4 days ago

    South East London, United Kingdom Premier Estates Full time

    About the RoleWe are seeking a skilled and experienced Handyman/Handyperson to join our team at Premier Estates. As a Handyman/Handyperson, you will be responsible for performing various maintenance tasks, including repairs, replacements, and installations, to ensure the smooth operation of our properties.Key ResponsibilitiesPerform routine maintenance...

  • Maintenance Technician

    2 days ago

    South East London, United Kingdom Premier Estates Full time

    About the RoleWe are seeking a skilled and experienced Handyman/Handyperson to join our team at Premier Estates. As a Handyman/Handyperson, you will be responsible for performing various maintenance tasks, including repairs, replacements, and installations, to ensure the smooth operation of our properties.Key ResponsibilitiesPerform routine maintenance...

  • Estates Coordinator

    3 months ago

    London, United Kingdom NHS Property Services Full time

    **NHS Property Services have a fantastic opportunity for an Estates Coordinator in St Leonards. The role attracts a salary of £30,000- £45,000 & 27-Days Holiday. This role is Part time, at 21 hours per week.** Supporting the Senior Estates Manager, the purpose of this role is to ensure that local site services meet the needs of colleagues, patients, and...

  • Estate Management Coordinator

    3 weeks ago

    London, Greater London, United Kingdom OCS Group Full time

    Key Responsibilities: Provide comprehensive administrative assistance to the Head of Estate Management and the Estate Manager. Collaborate with the Estate Management Team to uphold company policies and quality standards. Work Conditions: This role entails a flexible schedule within a 40-hour work week, typically Monday to Friday. Working Hours: ...

  • Estate Services Coordinator

    3 months ago

    North London, United Kingdom Colbern Limited Full time

    381153-7863-23222 NCD Estate Services Coordinator Islington Contract £21.33 per hour PAYE Our client is looking for an experienced Estates Services Co-Ordinator. Ability to inspect and assess the quality of work carried out by caretakers and take corrective management action to address issues where necessary. Ability to analyse information to monitor...

  • International Real Estate Coordinator

    1 week ago

    London, United Kingdom Talent Works Full time

    International Real Estate Coordinator Client: Global Pharmaceuticals Onsite: Hybrid, Paddington – 3 days on site. Contract : 12 months. Contract type : Umbrella / Inside IR35 Type : Full time POSITION SUMMARY: The International Real Estate Coordinator is responsible for efficient and organised support for the International Real Estate team...

  • International Real Estate Coordinator

    2 weeks ago

    London, United Kingdom Talent Works Full time

    International Real Estate Coordinator Client: Global Pharmaceuticals Onsite: Hybrid, Paddington – 3 days on site. Contract : 12 months. Contract type : Umbrella / Inside IR35 Type : Full time POSITION SUMMARY: The International Real Estate Coordinator is responsible for efficient and organised support for the International Real Estate team...

  • International Real Estate Coordinator

    5 days ago

    London, United Kingdom Talent Works Full time

    International Real Estate CoordinatorFind out if this opportunity is a good fit by reading all of the information that follows below.Client: Global PharmaceuticalsOnsite: Hybrid,Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is responsible for...

  • International Real Estate Coordinator

    5 days ago

    London, United Kingdom Talent Works Full time

    International Real Estate CoordinatorFind out if this opportunity is a good fit by reading all of the information that follows below.Client: Global PharmaceuticalsOnsite: Hybrid,Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is responsible for...

  • International Real Estate Coordinator

    2 weeks ago

    London, United Kingdom Talent Works Full time

    International Real Estate CoordinatorClient: Global PharmaceuticalsOnsite: Hybrid, Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is responsible for efficient and organised support for the International Real Estate team consisting of three key...

  • International Real Estate Coordinator

    2 weeks ago

    London, United Kingdom Talent Works Full time

    International Real Estate CoordinatorClient: Global PharmaceuticalsOnsite: Hybrid, Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is responsible for efficient and organised support for the International Real Estate team consisting of three key...

  • International Real Estate Coordinator

    2 weeks ago

    London,, UK, United Kingdom Talent Works Full time

    International Real Estate CoordinatorClient: Global PharmaceuticalsOnsite: Hybrid, Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is responsible for efficient and organised support for the International Real Estate team consisting of three key...

  • International Real Estate Coordinator

    8 hours ago

    London, United Kingdom Talent Works Full time

    International Real Estate CoordinatorMaximise your chances of a successful application to this job by ensuring your CV and skills are a good match.Client: Global PharmaceuticalsOnsite: Hybrid,Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is...

  • International Real Estate Coordinator

    4 days ago

    London, United Kingdom Talent Works Full time

    International Real Estate CoordinatorMaximise your chances of a successful application to this job by ensuring your CV and skills are a good match.Client: Global PharmaceuticalsOnsite: Hybrid,Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is...

  • Real Estate Operations Coordinator

    4 days ago

    London, Greater London, United Kingdom Talent Works Full time

    Job DescriptionJob Title: International Real Estate CoordinatorCompany: Talent WorksJob Type: Full-timeContract: 12 monthsContract Type: Umbrella / Inside IR35Job SummaryThe International Real Estate Coordinator is a key role within the Talent Works team, responsible for providing efficient and organized support to the International Real Estate team. This...

  • International Real Estate Coordinator

    2 weeks ago

    London Area, United Kingdom Talent Works Full time

    International Real Estate CoordinatorClient: Global PharmaceuticalsOnsite: Hybrid, Paddington – 3 days on site.Contract: 12 months.Contract type: Umbrella / Inside IR35Type: Full timePOSITION SUMMARY:The International Real Estate Coordinator is responsible for efficient and organised support for the International Real Estate team consisting of three key...