Estates Coordinator

3 months ago


East London, United Kingdom Jackson Sims Recruitment Full time

**Estates Coordinator**

**Location: Aldgate, London**

**Working hours: Monday - Friday 8-5pm**

**Type: Office based**

**Salary: £30,000 - £40,000PA**
- _To provide key support, administration and coordination to the Estates Operations Team_

**Duties**:

- Working closely with the Operations Team both Pre-dev and Estates co-ordinators on day to day management, administration and coordination of Budgets, expenditure, Yearend Accounts, Debtors, Voids, Developer Liability etc
- Preparing and collating reports for all schemes
- Attending Meetings to take notes
- Diary Management and administration for the team
- Work with the various teams and consultants to assist with liaison, planning and logistics
- Preparation of weekly Operation reports, Gantt charts and monthly Board Packs
- Point of contact for Managing Agents - acting Landlord for any queries (Licences, consents, lease enquiries, land registry etc.)
- Ensure all developments uphold our client's Presentation standards ( presenting Site inspections)
- Prepare Draft Managing Agent Agreements and tender packs
- Co-ordinate agent review meetings and document preparation and minute taking
- Oversee department data management and document control (Sharepoint)
- Insurance handling, claims reporting and administrative management
- Agent, contractor and site staff liaison
- Reviewing department templates, procedures, managing agent handbook to ensure they are ‘live’ and relevant
- Invoice handling and ad-hoc administrative tasks
- Bespoke projects as deemed necessary

**Requirements**:
Minimum of 1 year administration/secretarial in residential property management sector.

Competence IT software inc. Microsoft Office Word, Excel and MS Outlook.

Must possess strong attention to detail and ability to prioritise /organise.

Demonstrate an ability to support and contribute to a team.

Demonstrate strong oral and written communication skills.

Participate in training in order to comply with new or existing laws.

Demonstrate ability to diffuse and respond to customer concerns to avoid escalation.

Efficient time management and punctuality.

May be required to occasionally work outside of usual office hours

**Desirable**

Working towards AIRPM

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£40,000.00 per year

Schedule:

- Monday to Friday

Application question(s):

- Have you worked in residential block property management

Work Location: In person



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