Real Estate Operations Coordinator

7 days ago

London, Greater London, United Kingdom Talent Works Full time
Job Description

Job Title: International Real Estate Coordinator

Company: Talent Works

Job Type: Full-time

Contract: 12 months

Contract Type: Umbrella / Inside IR35

Job Summary

The International Real Estate Coordinator is a key role within the Talent Works team, responsible for providing efficient and organized support to the International Real Estate team. This position involves project management, finance, and administration tasks, requiring strong organizational and communication skills.

Key Responsibilities

Finance and Accounts

  • Manage international rent schedules, tracking and updating on a weekly basis.
  • Liaise with external vendors to chase late and direct debit invoices.
  • Act as the main point of contact for finance team queries, PO increases, and project-related budgets.
  • Raise purchase orders for all projects/rents/services for the Intl Real Estate team.
  • Set up new suppliers on the Coupa system.
  • Report to the Real Estate Senior Coordinator with any issues on a daily basis to resolve queries in a timely manner.
  • Track and update Real Estate spreadsheets on a daily basis.
  • Create Excel spreadsheets with formulas to eliminate complexities within the Real Estate team Rents processes.

Project Work

  • Support the International Real Estate Coordinator with creating communications such as articles, posts, and ppt for the internal intranet page.
  • Administer the Critical date tool, managing/maintaining and tracking critical lease dates across the international portfolio.
  • Provide administration support.
  • Organize weekly team meetings, including requesting/circulating agendas, scheduling meetings, and meeting room setup.
  • Create project slides and support for all projects and business cases.
  • Provide day-to-day project support and support budget tracking, including PPM updates.
  • Offer additional administration support to the US Real Estate team on an ad-hoc basis.

Technical and Communicative Skills

  • Proven ability to communicate clearly, effectively, and in a professional manner.
  • Collaborative nature with proven ability to be proactive and work efficiently.
  • Ability to show strong customer service skills.
  • Excellent ability to prioritize important tasks and be self-motivated.
  • Displays strong self-organizing and multi-tasking skills.
  • Ability to be a self-starter, taking initiative, and able to work well alone.
  • Possesses excellent computer skills, particularly with advanced Microsoft Excel and PowerPoint skills.
  • Ability to bring opinions and new ways of working to streamline processes.

This role may involve occasional travel.

Preferred Education and Experience

Microsoft Excel (Advanced) - Required

Microsoft PowerPoint – Desirable

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