Part Time Administrator

5 months ago

Burntwood, United Kingdom Unitech Engineering Ltd Full time

**UNITECH ENGINEERING LTD - VACANCY - PART-TME ADMINISTRATOR - DESIGN DEPARTMENT- RAF-3612**

Unitech Engineering Ltd is the leading supplier of high-quality stainless steel and aluminium equipment for the food, beverage, pharmaceutical and other hygiene conscious industries. We are currently looking to recruit an experienced **Administrator** for our Design team.

Interested in finding out more? If you feel that you have the skills and experience as outlined below, we look forward to hearing from you.

Hours of work are 25 - 30 hours per week. Days and hours to be discussed at interview.

**Role Overview**:
Reporting to the Design Managers, you will be responsible for providing an all-round administrative support to the Design team.

**Main duties will include**:
**1. Document Management**
- Organising and managing documents including design plans, drawings, and project documentation.
- Ensuring version control and proper filing systems are in place.
- Editing manuals, CE documentation, etc.

**2. Communication**
- Facilitating communication between team members, clients, and external stakeholders.

**3. Scheduling and Co-ordination**
- Managing calendars and scheduling appointments or meetings for design team members.
- Co-ordinating logistics for presentations, and project reviews.

**4. Project Control**
- Draft project plans
- Follow-up plan with stakeholders

**5. Data Entry and Record Keeping**
- Inputting and maintaining accurate data related to projects, clients, and other relevant information
- Creating and updating databases as needed.

**6. Meeting Support**
- Assisting in the preparation of materials for design meetings, including agendas, presentations and minutes.
- Co-ordinating meeting logistics and ensuring necessary resources are available.

**7. Team Support**
- Providing general support to the design team members as required, fostering a collaborative and efficient work environment.

**8. Estimation Support**
- Assisting in the estimation process for project quotes by gathering relevant information, analysing costs, and collaborating with the design team.

**9. Quality Control**
- Ensuring accuracy and consistency in all estimation related documentation and communications to uphold the quality of quotes presented to clients.

**Skills & Experience Required**:

- Must possess previous experience of working in a similar position
- Excellent communication, keyboard and IT skills are a must whilst a keen eye for detail and a proactive approach will be key.
- Must have excellent reporting, data entry, organisational and interpersonal skills.
- Ability to work in a fast-paced environment.
- Must be quality driven with attention to detail being paramount in everything achieved.
- Experience of balancing conflicting priorities and recognising the difference between urgent, important, and general activities.
- A basic understanding of engineering products and terminology would be an advantage
- Ability to work with others effectively

**What we offer in return**:

- Salary is negotiable dependant on skills and experience.
- Part-time permanent contract.
- 28 days holiday (inclusive of annual, bank/public days) increasing with service.
- Access to a contributory company pension scheme, employer contribution of 3%
- A varied and interesting role.

**Application Process**:
**Job Types**: Part-time, Permanent

**Benefits**:

- Company pension
- Free parking

**Experience**:

- Administrative: 3 years (preferred)
- Customer Service: 3 years (preferred)
- Microsoft Word / Excel: 3 years (preferred)

Work Location: In person

Reference ID: RAF-3612

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