Admin Assistant

4 weeks ago


Devizes, United Kingdom Lavington School Full time

**Recruitment Pack**

**Admin Assistant - Reprographics**

**February 2023**

**Lavington School**

**Admin Assistant (Reprographics) - Part-time**

**Start Date**: 6th March, 2023

**Scale**: NJC Scale D, Points 4-6

**Pay Rate**: £10.99 per hour

**Actual Salary**: £11,850

**Hours**: 25 hours per week (5 hours per day Monday to Friday - 9.15am to 2.45pm to include a half hour unpaid break)

**Working weeks**: 38 working weeks - term time only (43.13 paid weeks)

**School context**: Mixed 11-16, comprehensive, number on roll 867, together with 100 students in our 6th Form satellite which is part of Devizes School

**Contract type**: Permanent, part-time

**‘We believe that every child should be happy, healthy, safe and achieve more than they thought possible; at school and beyond**

We are seeking to appoint a part time Reprographics Assistant. As well as supporting the teaching and learning of students by providing a reprographic service, you will also carry out other admin duties as part of the office team.
- Minimum GCSE Grade C in English and Maths (or equivalent qualifications)
- Experience of general clerical/administrative work
- A good understanding and ability to use relevant technology, e.g. PC packages and photocopier

**Main Duties/Responsibilities**
- Responsible for the day-to-day service of the school photocopiers managed by the contractor. This will include but is not limited to; making the necessary call to replenish consumables, fault finding, check photocopier throughout the day keeping it stocked for staff use and requesting engineer call outs when needed.
- To provide a service to the staff by using the various reprographics facilities to duplicate, laminate, and edit material where required.
- Advise staff in relation to the reproduction of their request that can be more economical or making the final product more presentable.
- To be responsible for ensuring that resources stocks are maintained ensuring best price for value.
- To meet all relevant deadlines with regards to quality assurance
- To prioritise your workload and to have due regard for the efficient operation of the department
- To create staff ID badges and maintain and hold digital images.
- Stock stationary items are kept to a required level.
- Keep accurate records of paper stock and draw down as necessary.

**Display**
- Monitor the condition of display boards around the school on a weekly basis and, when necessary, update and refresh displays to ensure they are well maintained.
- Monitor and order supplies of display paper as and when required.

**PE Admin**
- Responsibility for managing the department calendar.
- Liaison with the primary schools including invitations to events, reminders and statistics.
- Organising fixtures, transport and corresponding paperwork to allow staff to be able to attend the fixtures.

**General Administration**
- Take responsibility for the organisation and sale of second-hand uniform through Uniformd website
- Check incoming stock deliveries and arrange distribution and orderly storage of supplies.
- Undertake typing and word-processing and other IT based tasks.
- Carry out routine financial tasks; recording and banking of small sums of money collected for charity

**Other**
- Provide hospitality for visitors and assist with catering for school events.
- Assist with arrangements for visits, e.g. school photographer, school nurse
- Provide first aid for students and staff (training will be provided)
- Assist other support functions as assigned by the School Business Manager
- The nature of the work demands that discretion and confidentiality are of the utmost importance at all times.

It is vital to the ethos of the Support Team that the post holder is flexible in taking on additional tasks, willing to offer help to, and cover for, other members of the team, and treats co-operation and support for colleagues as a top priority.

**PERSON SPECIFICATION**

**No CATEGORIES Essential/ App Interview/**
**Desirable Form Task**

**QUALIFICATIONS**

1. Good knowledge of ICT systems (MS Word, PowerPoint, Excel) **E **√ √

2. GCSE English and Maths (or equivalent) **E **√

3. Experience of providing administration services **D **√

4. NVQ level 2 administration (or equivalent) **D **√ √

5. First Aid **D **√

**EXPERIENCE**

Experience of using the full range of Microsoft Office suite and
6. **D **√ √ other appropriate software.

7. Experience of working in a customer-focussed environment **D **√ √

**ABILITIES, SKILLS AND KNOWLEDGE**

8. Excellent communication skills **E **√ √

9. Highly organised and efficient **E **√ √

10. A positive, calm, polite, friendly and approachable manner **E **√ √

11. Good interpersonal skills **E **√ √

**PERSONAL QUALITIES**

12. A hard-working, ‘can-do’ attitude E √ √

13. Attention to detail and proof-reading skills E √ √

14. Ability to use initiative E √

15. Ability to learn and use new systems quickly


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