Purchasing Administrator

5 months ago

Market Harborough, United Kingdom NMS Infrastructure Full time

**Are you a strong administrator with excellent Excel skills?**

If you are looking for an administrative role within a business that offers personal development to enrich and grow your career but in a sector that is also enriching and changing the lives of those living in rural communities in Sub-Saharan Africa, then NMSI is the right career move for you.

We have an exciting opportunity for a **Purchasing Administrator** to join our Purchasing Team based in our office just outside Market Harborough.

THE COMPANY

Operating in Sub-Saharan Africa our purpose is to put people and communities at the heart of everything we do. We value and take pride in our people and our partnerships - together we develop and deliver innovative solutions to complex social infrastructure challenges and unlock the potential to impact people’s lives.

We deliver exceptional, much-needed healthcare facilities to rural communities across Africa. Currently we have projects running in Zambia, Ghana, Cote d’Ivoire and Zimbabwe.

THE ROLE

RESPONSIBILITIES
- Day to day administrative support, including answering the phone, booking meeting rooms, opening and distributing post and parcels
- Managing the Purchasing Inbox
- Create agendas and take meeting notes
- Raising Purchase Orders to suppliers (IT Equipment, Surveys, etc.)
- Managing low level buying activities to support other members in the purchasing team (office supplies and equipment)
- Seeking PO authority and sending purchase orders to suppliers
- Order amendments where needed
- Provide Accounts with required payments for the week
- Work coverage during holidays and busy periods to optimise the teams depth of knowledge
- Send out enquiries for materials
- Checking Sales Order Acknowledgments
- Tracking orders and notifying the relevant Buyers of any issues
- Report generation from Sage - Issuing a range of reports to assist the purchasing team
- Maintain and manage online documents and central repository
- Act as a single point of contact for query resolution from the Accounts Department
- Reconciliations of Purchase Orders and Delivery Notes
- Manage introduction of new suppliers, ensuring suppliers have been set up by Accounts
- Maintain accurate records of supplier details, including payment terms and contact information
- Pull together vendor packs ahead of buying trips
- Contact with utility providers and other service providers as and when required
- Update records of company documents
- Other general ad hoc office duties

SKILLS AND EXPERIENCE
- Proven administrative experience
- Experience in Sage 200 would be an advantage
- A high level of accuracy and attention to detail
- Excellent numeracy and Excel skills
- Must be confident with strong communication skills both written and verbal to develop effective working relationships with both internal and external contacts
- Have a logical and common-sense approach to solving problems
- The ability to embrace working in a team and be comfortable to work on their own
- Self-starter and self-motivated, someone who can use their own initiative
- Good time management skills
- Ability to work under pressure as an effective member of the team
- Capable of prioritising workload and adapting to changing priorities to meet deadlines

THE OFFER

The role is based in our offices at Eckland Business Lodge, Market Harborough, with ample, free parking on site. Hours of work will be 8.00 am to 4.30 pm, Monday to Thursday and 8.00 am to 2.00 pm on Friday. 25 days holidays, plus Bank Holidays, life assurance and NEST pension.

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