Finance Officer

4 months ago

Gateshead, United Kingdom St Chads Community Project Full time

A financial planning and analysis role responsible for the delivery of financial management, ensuring that monthly income & expenditure reports, budgets & forecasts, and returns, are timely, accurate and robust.

To operate, maintain and develop the charity’s accounting procedures and systems, in co-operation with the board of trustees and CEO, ensuring that legal and procedural requirements are adhered to.

Ultimately, you will ensure we manage our resources in the most beneficial way and help to maximise our funding.

**Main Duties and Responsibilities**

**General Duties**
- To assist and support the CEO and Finance Administrator with the administration of financial records and data, and offer the charity an effective administration support service.
- To assist the CEO to ensure records and controls are maintained as required by the charities auditors, recognising the requirements of the DfE, Charities commission and Companies House.
- Assist in the administration of a range of financial procedures, as directed by the Chief Executive Officer.
- Ensure that the use of charity resources is adequately monitored and controlled.
- Provide finance help and advice to staff, children, parents and external parties as required.

**Finance Administration**
- Undertake the efficient and accurate preparation and input of information and data into the financial systems.
- Keep accurate records of finances.
- Work alongside the CEO and Finance Administrator to develop and oversee the charities’ budget and forecast.
- Work alongside the CEO and senior leaders to monitor monthly income and expenditure.
- Work alongside CEO and senior leaders on grant management.
- Assist in administering the charities’ petty cash fund. Ensure monies are adequately receipted and the float is replenished.
- Assist and support in banking and recording monies received.
- Support the CEO and Finance Administrator in the operation of the debtor system, including the recovery of unpaid sums.
- Support the CEO and Finance Administrator in the operation of the creditor system, including supplier enquiries and payments.
- Present monthly, quarterly and annual financial statements to the CEO and Board of Trustees.

**Additional Duties**
- Provide advice and training to staff on relevant procedures.
- Participate in any charity staff review/performance management processes involving identifying and meeting training needs for self and others.
- Adhere to the charities policies and procedures and contribute to charities policies as appropriate.
- Undertake any other tasks and responsibilities appropriate to the level of this post, as required by the CEO.

**Person specification**

**Qualifications and training**
- Hold a relevant qualification in finance, accounting or business.
- Be willing to undertake additional training relevant to their role.
- Have data protection training.
- Have safeguarding training.

**Experience**
- Working in an administration role.
- Working to deadlines.
- The financial procedures in a charity setting.
- Leading and managing budgets.
- Data input and retrieval.
- Working as part of a team.
- Handling confidential information.
- Experience of working in a charity setting.
- Experience of obtaining additional funding.
- Experience of working with external auditors and agencies.

**Knowledge and skills**
- Be adept at problem-solving, including being able to identify and resolve issues in a timely manner.
- Possess strong interpersonal skills.
- Be able to communicate clearly, both written and orally and work effectively with colleagues and Board of Trustees.
- Be organised, accurate and thorough in their work.
- Be dependable, able to follow instructions and respond to management directions.
- Have good working ICT knowledge including Microsoft Office.
- Have a willingness to extend skills through appropriate training.
- Have the ability to record and analyse data using different systems.
- Understand the importance of confidentiality and the Data Protection Act 2018 and GDPR.
- Have a general awareness of bookkeeping and accountancy software, including invoice and purchase ledger input.
- Demonstrate an understanding of their statutory requirements concerning safeguarding, equal opportunities, health and safety, data protection, and financial regulations.

**Personal qualities**
- Excellent verbal and written communication skills.
- Excellent time management and organisation skills.
- A flexible approach towards working practices.
- High expectations of self and a desire to maintain professional standards.
- The ability to work as both part of a team and independently.
- The ability to maintain successful working relationships with colleagues.
- High levels of drive, energy and integrity.
- A commitment to equal opportunities and empowering others.
- A commitment to supporting others.
- An excellent understanding of confidentiality.
- A warm, engaging and transparent personality.
- Committed to promoting high qualit

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