Accounts Assistant

3 weeks ago

Romsey, United Kingdom Complete Full time

**About Complete**:
Complete was founded by Dr Alan Watkins BSC MBBS PhD, physician and neuroscientist and leadership expert. Alan leads our team of outstanding analysts, coaches, and developers. We are powered by compassion and driven by science.

Compassion is what gets us all out of bed every single day. We have a strong desire to reduce the suffering we see that results from poor decisions and poor leadership. We believe that if we can help leaders, executive teams and multi-national organisations develop themselves and make better decisions, based on cutting edge research and scientific investigation, less suffering occurs. We are, therefore, passionate about people’s ability to develop and we delight in helping our clients deliver much better results, even in tough economic conditions.

**CORE COMPANY VALUES** - CHALLENGING/ COMPASSIONATE/CUTTING EDGE

**About you and the role**:
Are you looking for a meaningful role in a company that delivers products and solutions which can significantly improve people’s lives? We are looking for an experienced Accounts Assistant to join our team, providing assistance to our Finance Manager, supporting with account reconciliation, processing of invoices and team expenses, reviewing and chasing debtors, managing petty cash, completing supplier documentation and supporting the team with financial queries.

Are you a wizard with Excel and possess a natural flair for managing timely and accurate accounts?

Are you looking to work for a cutting-edge business within a compassionate and dynamic team?

If so, there’s an exciting opportunity here at Complete for you to do just that.

Working alongside the Finance Manager, a typical day will include raising invoices, communicating with our Client Services team and external clients to determine invoicing details and uploading invoicing information onto our bespoke sales platform. At month end, you will typically be processing our teams’ expenses and petty cash. The role is varied, and no two days will be the same.

**Key accountabilities**:

- Processing complex sales/supplier invoices (Forex conversions, complex WIP invoices)
- Updating sales platform with invoice data (Opportunity pipeline), review data and ensure data accuracy and balances. Investigating and resolving errors as required.
- Assist in the preparation and completion of documentation and supplier portal registrations. Review portal terms and query in line with business needs.
- Account reconciliation for debtors and debt chasing including query of reconciling items
- Reconcile day to day transactions (purchases, sales, receipts, payments)
- Reconcile monthly invoicing dashboard to general ledger in Sage ensuring correct code is used
- Reconciling payments as they occur and liaise with creditors and debtors directly to manage any queries that arise
- Maintain balance sheet reconciliations monthly and for year-end processes.
- Review and reconcile accounts to ensure accruacy of Financial data, including monthly revenue reconcilliation
- Monthly bank accounts reconciliation
- Preparing and processing expense claims, claiming VAT where possible
- Managing and reconciling Petty cash
- Assist in the preparation of the management accounts reporting
- Participate in financial audits and provide support as needed
- Raising and resolving finance queries internally
- Collaborate with other departments to gather financial data and aid with financial analysis
- Supporting the team with in depth financial data analysis and the Head of Finance with ad hoc reporting as required
- Request purchase orders for sales invoicing
- Responsible for prepayments & Accurals
- Preparing and processing expense claims, claming Vat where possible, ensuring discrepancies are queried and posting agrees to credit card statement and supplier account
- Maintaining and improving accuracy of existing fixed asset register. Process fixed asset depreciation and profit/loss on sale of asset, including Vat
- Process monthly stock journal, performing stock counts as required. Reporting stock issues to FM
- Ensuring VAT is posted correctly and assistance with VAT returns
- Contributing towards continuous efforts to improve processes, proposing process efficiencies for review
- Collate and prepare schedules and reconcilliations in relation to R&D, budget, statutory accounts, VAT returns and monthly management accounts
- Stay informed about relevant accounting principles, regulations and best practices.
- Excellent attention to detail, with a focus on accuracy and completeness
- Excellent organisation, time management and prioritisation skills
- Tenacious and excellent problem-solving skills
- Solution orientated with a positive, high energy, can-do attitude
- Self-discipline with a proactive nature
- Adaptable and flexible in your approach
- Ability to communicate at all levels
- Ability to work to tight deadlines
- Strong written and oral communication skills
- Strong understanding of accounting p

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