Team Coordinator

2 months ago

London, United Kingdom Ballymore Group Full time

**Team Coordinator - Permanent, Canary Wharf**

**Hours**:40 per week, 08.30am - 17.30pm Monday to Friday

**Salary**:£40,000 to £45,000 dependant on skills & experience

**Duties & responsibilities**
- Assist the Health and safety Manager with the central coordinator for fire, health and safety across the portfolio.
- Manage the H&S team diaries, attend meetings to take minutes, general administration
- Oversee cost tracking and invoicing for H&S and fire safety service providers. Ensuring purchase orders are correctly raised across the portfolio for services and training provided and that invoices are submitted for payment.
- Conduct monthly ‘on-site’ auditing of each scheme covering a checklist including: All H&S documentation, maintenance records and reactive works on life safety and business critical systems, contractor RAMS, SOP’s etc
- Interviews with key team members, FM’s, Operations Managers, Property directors, security operatives to ensure service delivery is being achieved in line with our H&S strategy
- Compile statistics on accidents & incidents for reporting purposes monthly
- Assist in the co-ordination and implementation of the FM Training program and advise on any training requirements for key job roles across the portfolio
- Book delivery of courses as per the program
- Centrally track training compliance across the portfolio

**Skills & experience**
- Strong skills in auditing, cost tracking and processing high value payments
- An intention to continue with life-long study and continuing professional development
- Previous experience in the operational management of estates
- A proven track record in the management of risk, health and safety
- Strong communication and people management skills
- A strong attention to detail and pro-active approach to problem solving

We operate as an equal opportunities employer.

**Job Types**: Full-time, Permanent

**Salary**: £40,000.00-£45,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- Private medical insurance
- Referral programme

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have experience managing diaries?
- Do you have experience minuting meetings?

**Experience**:

- Administrational: 4 years (preferred)

Work Location: One location

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