Executive Assistant

2 months ago

Bath, United Kingdom BuroHappold Engineering Full time

**The Executive Assistant is a key supporting role with a high level of responsibility and impact. Working to support the Global Director for Commercial and Legal and the Heads of Legal, you will provide proactive and strategic support in all dealings, assisting with and taking ownership of the delivery of projects and company initiatives as well as reporting, planning, scheduling, and organising tasks to keep time and attention focused on team’s and company goals, objectives and priorities.**:

- Type of contract
- Permanent
- Grade
- Senior Administration
- Area of Expertise
- Business Services
- Region
- UK
- Office / Project Location
- Bath
- Ref No
- 7047
- Documents
- Job Description
(Word, 71.53kb)

This particular role will hold Line Management responsibility for some of our junior team members. You will support their wellbeing as well as empower them to drive their own development so that they may achieve personal goals.

**Key Duties**:

- Co-ordinating schedules, events, appointments, reservations and travel arrangements.
- Act as a liaison between all departments, stakeholders and clients.
- Actively engage in and drive forward business objectives.
- Reliably prepare, edit and maintain correspondence, communications, presentations and other documents.
- Provide information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organising and presenting the information in useable and understandable formats.
- Manage the successful performance of junior team members in accordance with our internal processes and procedures.
- Ensuring a constant and timely flow of information across all areas of the business.
- Contribute to both team and wider business projects and opportunities, providing valuable insight for operational effectiveness.
- Continuously look to improve processes and working practices.

**Your Skills & Experience**:

- Previous experience supporting a demanding Executive role.
- Previous experience managing others with the ability to demonstrate successful results
- Strong business acumen
- Extremely detailed oriented
- Proven ability to effectively prioritise workflow
- Excellent interpersonal, written and oral communication skills
- Ability to exercise good judgement, show initiative and be proactive
- Ability to work independently, use initiative, and make decisions quickly in confidential, organised, and detailed manner.
- High standards of ethics and confidentiality to handle sensitive information
- Multitasking abilities
- Actively seeks to expand role into new areas adding wider value to the business
- Emotional intelligence
- Planning & execution skills / Project management

**Benefits**:

- Discretionary annual bonus.
- Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.
- International working and flexible holiday
- 3pm finish on the last Friday of the month.
- Company Pension Scheme.
- Life Assurance and Income Protection.
- Professional subscriptions.
- Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance, Corporate discounts.

This role is based in Bath, based predominantly in the office.

A full job description is attached for your review.

**Interested? Intrigued? Inspired?**

Join us to find out what you’re really capable of.
- We are an international, integrated consultancy of engineers, designers and advisers. For over 45 years, we have built an unrivalled reputation by delivering creative, value-led solutions for the benefit of people, places and planet. Described by our clients as ‘passionate’, ‘innovative’ and ‘collaborative’, Buro Happold is synonymous with the delivery of exceptionally complex projects on every continent, working with the world’s leading architectural practices and organisations, such as the United Nations, UNESCO and C40 Cities. Through our global community of driven, world-leading engineering, advisory and design professionals, we are acting to address major challenges in an ever-evolving world._

**Be you at Buro Happold**:
Buro Happold is proud to be a practice of a diverse range of professionals. We actively promote inclusivity to enable every individual to reach their full potential, the more inclusive we are the better our work will be.

We are working to change the lack of representation of minority groups in the built environment, and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

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