Medical Secretary

7 months ago

Cambridge, United Kingdom Petersfield Medical Practice Full time

**Job Title**:Medical Secretary

**Purpose of the post**:to provide a confidential and comprehensive typing, referral and clerical service to GPs and other members of the Practice team

**Responsible to**:Practice Manager

**Hours: 25-30** hours per week Monday to Friday

**Job summary**

Petersfield Medical Practice is a busy Practice in Cambridge, caring for over 8000 patients. We are looking for an efficient, accurate, friendly Medical Secretary to work alongside our busy Admin/Reception Team
- To provide comprehensive typing, referral and clerical duties to achieve an efficient and effective secretarial service, using Windows 10 and Emis software
- To provide an accurate and efficient typing service to the Practice producing referral letters, invoices for insurance purposes and other general correspondence
- Undertake a variety of administrative duties to assist in the smooth running of the Practice

**Duties and Responsibilities**:

- Type referral letters and medical reports, utilising both copy typing and IT skills, providing a full secretarial service
- Ensure all work is accurate and completed in a timely manner
- Maintain confidentiality at all times
- Effectively liaise with Practice, Primary Care Organisations, patients and other external organisations to assist promptly with the resolution and administration of queries
- Create referrals using the NHS e-referral system
- Monitor and check tasks and work flows to ensure urgent and two week wait referral are received and appointments made
- Book urgent and routine hospital appointments for patients using the NHS e-referral system
- Check systems for referral rejections and appointments made
- Ensure mail is signed ready for franking and posting at the appropriate time
- Organise medical reports and prepare them, in a timely manner, to give to GPs for completion. Document progress
- Photocopying of medical notes when required
- Send invoices to insurance companies, monitor payments and chase unpaid invoices
- Communicate effectively with other members of the administration team to ensure policies and procedures are kept up to date
- Attend meetings when required and be the Minute taker
- To work safely at all times in accordance with legislation and Practice policies and procedures
- Keep databases up to date, where required
- Any other reasonable duties requested by the Practice Manager or GP

In addition to the above, the post holder will show respect and courtesy to patients and colleagues, maintain confidentiality of patient and other Practice information at all times. Working occasional extra hours may be required.

The job description is not exhaustive and may be adjusted periodically after review and consultation. You will be expected to carry out reasonable duties which may be requested from time to time.

**Working relationships**
- General Practitioners
- Practice Manager and Senior Receptionist
- Other members of secretarial team
- Members of the Practice/community nursing team
- Other members of the Primary Health Care Team
- Patients
- Outside agencies e.g. Secondary Care Trusts, Community Services

**Confidentiality**:
In the course of seeking treatment, patients entrust us with, or allow us to gather sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post holder may have access to confidential information relating to patients, carers, Practice staff and other health care workers. They may also have access to information relating to the Practice as a business organisation.

All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other health care workers or the business of the Practice may only be divulged to authorised persons in accordance with Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

**Health & Safety**:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, to include:

- Using personal security systems within the workplace according to Practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Reporting potential risks identified.

**Equality and Diversity**:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognises the importance of people’s rights, interpreting them in a way that is consistent with Practice procedures and poli

  • Medical Secretary

    6 months ago

    Cambridge, United Kingdom The GP & Nurse Practitioner Agency Full time

    I have a GP surgery in CB3 that is looking for a medical secretary to start asap initially it will be for 2 weeks but possibly longer 37.5 hours per week MUST HAVE GP SURGERY EXPERIENCE be able to do referrals and all medical secretarial duties must be able to use systmOne parking on site **Job Types**: Full-time, Temporary contract Contract length: 2...

  • Medical Secretary

    4 days ago

    Cambridge, United Kingdom Royal Papworth Hospital NHS Foundation Trust Full time

    We are pleased to be able to offer a Full time and Part-time fixed term opportunity for an enthusiastic and dedicated Medical Secretary to join our friendly and supportive Clinical Administration Secretarial Team. Medical Secretaries play a vital role in supporting our Clinicians in the delivery of excellence. Having excellent keyboard skills and attention...

  • Medical Secretary

    3 days ago

    Cambridge, United Kingdom Your World Healthcare Full time

    **Medical Secretary** **Location**: Huntingdon **Job Type**: Temporary **Duration of booking**: this is expected to be for 2 months and maybe later **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Hospital **Band**: 3 **Pay Rates**:£11.00 to £11.50 paye Inclusive of holiday pay per hour Depending on skill and experience **Working...

  • Medical Secretary Role

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom NHS Full time

    Job Title: Medical Secretary RoleRoyal Papworth Hospital NHS Foundation Trust is seeking an enthusiastic and dedicated Medical Secretary to join our friendly and supportive Clinical Administration Secretarial Team within Cardiology. The successful candidate will have excellent keyboard skills, attention to detail, and be able to transcribe clinical...

  • Medical Secretary Role

    5 days ago

    Cambridge, Cambridgeshire, United Kingdom NHS Full time

    Job OverviewWe are seeking a skilled Medical Secretary to join our team at Royal Papworth Hospital NHS Foundation Trust. This is a full-time opportunity for an enthusiastic and dedicated individual to support our clinicians in delivering excellence.The ideal candidate will have excellent keyboard skills, attention to detail, and the ability to transcribe...

  • Medical Secretary

    5 days ago

    Cambridge, Cambridgeshire, United Kingdom NHS Full time

    About the RoleWe are seeking a skilled and experienced Medical Secretary to join our Oncology Team at Royal Papworth Hospital NHS Foundation Trust. This is a full-time opportunity for someone who is passionate about delivering exceptional administrative support in a healthcare setting.The successful candidate will have excellent keyboard skills, attention to...

  • Legal Secretary

    1 day ago

    Cambridge, United Kingdom HOOT RECRUIT LIMITED Full time

    How excited are we to offer the opportunity to work for one of the UK’s best Law firms? With a significant number of offices covering both the UK and Wales, this is a great time to jump on board as they have recently merged with another reputable Law firmto further growth plans even more. As a Legal Secretary within the Private Client department not only...

  • Clinical Secretary Specialist

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom NHS Full time

    The Medical Secretary role at Royal Papworth Hospital NHS Foundation Trust offers an exciting opportunity for a motivated and detail-oriented individual to support the Clinical Administration Secretarial Team in Oncology. As a key member of the team, you will play a vital role in ensuring the smooth delivery of care to patients. Your responsibilities will...

  • Secretary

    7 months ago

    Cambridge, United Kingdom Bidwells Full time

    Job Advert **Job Advert** Are you an experienced administrator or secretary looking to work within the professional services or construction sector? If so, we're recruiting a Secretary to join our award-winning team! This position is varied and involves supporting our busy Rural team in their day-to-day roles. Working on a hybrid basis, we would ideally...

  • Legal Secretary

    3 days ago

    Cambridge, United Kingdom Errington Legal Recruitment Ltd Full time

    An opportunity for an experienced legal secretary to join a national law firm in a role covering a mix of Employment and Corporate law. This friendly team is looking for someone with excellent secretarial skills who can support them with a range of tasksin a proactive and efficient way. Flexible working is available. **Tasks include**: Scanning, paginating...

  • Typist Referral Support

    7 months ago

    Cambridge, United Kingdom Granta Medical Practices Full time

    Granta is a well-recognised and thriving General Practice in South Cambridgeshire caring for 58,000 patients. The practice is classed as a Primary Care Network in its own right and is redefining sustainable General Practice for the next generation. At Granta we are open minded and forward thinking. We offer excellent care and want to ensure we are excellent...

  • Legal Secretary

    1 day ago

    Cambridge, United Kingdom HOORAY Recruitment Full time

    Are you an experienced secretary looking for a change? Maybe you have a Medical or Legal background but just want a new challenge? Do you want to work with fast growing business with opportunities to play an active role in the teams evolution?That's great - can we talk?**Benefits** - Excellent benefits - including 27 days holiday + BH - Work closely with 2...

  • Corporate Administrator/secretary

    7 months ago

    Cambridge, United Kingdom Cottington-Waites LTD Full time

    My client is recruiting for a Secretary/Administrator to join the busy, professional, friendly and proactive legal team on a full time basis in Cambridge. Working hours will be 37.5 per week, generally working 9am-5.30pm. My client offers an excellent benefits package to recognise and reward their employees. These include; - 25 days holiday (FTE) plus Bank...

  • Medical Office Administrator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom NHS Full time

    Salary: £22,000-£25,000 per annumJob DescriptionWe are seeking a highly skilled Medical Secretary to join our team in Oncology. The successful candidate will have excellent communication and administrative skills, with the ability to work accurately and efficiently in a fast-paced environment. Your responsibilities will include transcribing clinical...

  • Dermatology Specialist

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Triple West Medical Full time

    Job Title: Medical Expert DermatologistWe are seeking a skilled Consultant Dermatologist to join our team at Triple West Medical in Cambridgeshire. As a leading Teaching Hospital, we offer a dynamic and supportive environment for medical professionals to grow and excel.The successful candidate will be responsible for providing outpatient clinic and procedure...

  • Dermatology Consultant

    3 weeks ago

    Cambridge, United Kingdom Triple West Medical Full time

    We have been appointed by a renowned Teaching Hospital in Cambridgeshire to help recruit a Consultant Dermatologist for either a Substantive or a 12-month NHS Fixed Term contract. We are therefore recruiting for one Consultant Dermatologist to work in providing outpatient clinic and procedure lists across the hospital sites for inflammatory skin disease...

  • Dermatology Consultant

    3 weeks ago

    Cambridge, United Kingdom Triple West Medical Full time

    We have been appointed by a renowned Teaching Hospital in Cambridgeshire to help recruit a Consultant Dermatologist for either a Substantive or a 12-month NHS Fixed Term contract.We are therefore recruiting for one Consultant Dermatologist to work in providing outpatient clinic and procedure lists across the hospital sites for inflammatory skin disease and...

  • Asap consultant

    4 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Triple West Medical Full time

    We have been appointed by a renowned Teaching Hospital in Cambridgeshire to help recruit a Consultant Dermatologist for either a Substantive or a 12-month NHS Fixed Term contract. We are therefore recruiting for one Consultant Dermatologist to work in providing outpatient clinic and procedure lists across the hospital sites for inflammatory skin disease...

  • Medical Records Administrator

    7 months ago

    Cambridge, United Kingdom Nuffield Health Full time

    HEAD OFFICE Medical Records Administrator (Bank) **Medical Records Administrator** **Nuffield Health Cambridge Hospital | Medical Records | Bank Contract | Part time** **£11.66 per hour** **_ Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your...

  • Dermatology Consultant

    4 weeks ago

    Cambridge, Cambridgeshire, United Kingdom Triple West Medical Full time

    We have been appointed by a renowned Teaching Hospital in Cambridgeshire to help recruit a Consultant Dermatologist for either a Substantive or a 12-month NHS Fixed Term contract. We are therefore recruiting for one Consultant Dermatologist to work in providing outpatient clinic and procedure lists across the hospital sites for inflammatory skin disease...