Administration Assistant
3 weeks ago
**Job Description - Administration Assistant**
**Contract**: 15-20 hours per week
**Salary**: £24,000 pro rata
**Reports to**: Charity Business Manager
**Location**: Petals Office, Bottisham, with some home working agreed informally
**Overall responsibilities of the job**: The successful applicant will work closely with our Charity Business Manager to provide general admin support with a focus on Human Resources and Training.
- **About Us**_
At Petals, we provide a free counselling service to support women, men and couples through the devastation of baby loss.
Petals’ counselling programme is unique and has been specifically designed and developed to meet the needs of parents who have suffered pregnancy complications, the loss of a pregnancy or the death of a baby. Our counsellors are experts in this field and between them have many years of experience in counselling people after all types of baby loss.
- **About the Role**_
This role is integral to the efficient operation of the Petals office team and ultimately the expansion of our charity. It is therefore important that the chosen Administrative Assistant is warm, friendly and approachable, as well as confident and organised and able to work on their own initiative.
We are looking for someone who has a ‘can do’ attitude and who can build strong relationships with people at all levels. The role is varied and you will be one of our ‘go-to’ people for anything and everything needed to help with the administration necessary to ensure Petals operates effectively. The focus of the role will be to support the Human Resources and external training provision.
We hope to appoint someone as soon as possible. We will give you all the training and support you need to allow you to do the role successfully, with plenty of opportunities to get to know the team.
This role will require a DBS check to be completed by the successful applicant.
- **Specific responsibilities**_
**Administrative Support**
- Provide administrative support to the Charity Business Manager.
- Input Data.
- Create and maintain spreadsheets.
- Maintain office supplies and place orders when necessary.
- Help maintain an efficient and organised office.
- Assist with bookkeeping and other financial tasks as required.
**Human Resources**
- Supporting with recruitment process for new starters.
- Compiling and updating employee records
- Supporting payroll processes
- Assisting with day-to-day HR functions and duties
- Support with the organisation and delivery of Petals staff and training events.
- Overseeing training records for employees
**Training**
- Facilitate and administer training arrangements
- Clerical and administrative tasks relating to training courses
- Data monitoring of training evaluations
**General**
- Participate in team meetings and work with the office team to create a warm and welcoming environment for staff, colleagues and visitors.
- Work independently and responsibly with day-to-day communications that pass through the charity.
- Support other members of the Petals team as and when necessary to ensure consistency and efficiency throughout Petals.
- Attend workshops and events, in person or online, as required to support the counselling service.
As a small charity the ability to be flexible and adaptable to take on different duties if/when required in other areas of the charity, to support the aims and objectives of our mission is vital.
This job may involve working unsocial hours on some occasions. Time off in lieu will be taken by arrangement with your manager. This job description is not contractual and may need to change, upon discussion with the role holder.
- **Person Specification**_
**Knowledge and experience**:
Experience of working in an office environment Desirable
Awareness of GDPR and its relevance when dealing with personal and confidential data
Desirable
Previous administration experience Desirable
Experience of working in Human Resources Desirable
**Skills**:
Strong organisational skills with the ability to multitask and prioritise tasks effectively
Essential
Confident communicator, both verbally and written Essential
Friendly and approachable demeanour Essential
Excellent time management skills Essential
Proactive and collaborative approach to work Essential
Excellent attention to detail Essential
Competent user of Microsoft Office and Teams Essential
**Personal Qualities**:
Confident, self-motivated and able to show initiative Essential
Able to work independently as well as part of a team Essential
Friendly, collaborative spirit Essential
Enjoy working in a small team Essential
Willingness to learn Essential
Committed and flexible approach to work Essential
Sensitive awareness of Petals’ cause Essential
Flexible Desirable
**Values**:
- Adaptable
- Respect confidentiality
- Ability to use own initiative
- Team player
- Strong Communicator
- Polite
Appointment will be based on merit alone.
Closing date: 24th Ma
-
Administrative Assistant
1 month ago
Cambridge, United Kingdom Ad Warrior Full time**Administrative Assistant** **Location**: Cambridge **Salary**: £19,000 - £29,000 per annum **Job Type**:Full Time, Permanent Our client’s mission is to develop pioneering medical technologies to transform healthcare today.They are committed to delivering innovative, low-cost solutions to help their clients uniquely deliver their own mission. **The...
-
Administrative Assistant
2 months ago
Cambridge, United Kingdom Hays Specialist Recruitment Limited Full timeAdministrative Assistant, Cambridge, £24k salary with option for hybrid working Your new company: This is a fantastic opportunity for an Administrative Assistant to join an exciting and expanding design practice that offers a tailored service to valued clients. Their passion for environmental matters speaks to the wider nature of the company; the...
-
Administrative Assistant
3 weeks ago
Cambridge, United Kingdom Churchill College Full time**Salary £21,661 to £24,685 per annum**: The College is looking to appoint a full time Administrative Assistant to provide administrative support across the College, whilst assisting the Finance Team with correctly documenting and maintaining financial processes and procedures that keep the College's day-to-day processes running smoothly. Although a...
-
Administrative Assistant
3 weeks ago
Cambridge, United Kingdom Churchill College, Cambridge Full timeThe College is looking to appoint a full time Administrative Assistant to provide administrative support across the College, whilst assisting the Finance Team with correctly documenting and maintaining financial processes and procedures that keep the College's day-to-day processes running smoothly. Although a member of the finance team, the role does not...
-
Administration Assistant
1 month ago
Cambridge, United Kingdom Cantab Asset Management Full time**Administration Assistant at Cantab Asset Management** **Cambridge Office** The role represents an exciting opportunity to join a growing boutique financial investment company in the heart of Cambridge. Located at 50/60 Station Road close to the railway station. The Administration Assistant will be enthusiastic and helpful providing professional office...
-
Administrative Assistant
1 week ago
Cambridge, United Kingdom University of Cambridge Full timeThe role holder will provide a reception service, which includes but is not limited to dealing with day-to-day queries from staff, students and visitors. They will also support the administrative team and various aspects of administration related to the running of the Faculty's undergraduate and postgraduate office: creating the termly teaching timetable,...
-
Administration Assistant
2 weeks ago
Cambridge, United Kingdom Thompson Taraz Rand Full time**JOB DESCRIPTION** **POSITION**: Reception Administrator **JOB PURPOSE**: To work as a key member of the administration team running the reception area of our Cambridge Office - Creating a warm and welcoming atmosphere for all staff and visitors - Managing and organising administrative tasks, such as filing, data entry, and document management -...
-
Administrative Assistant
2 months ago
Cambridge, United Kingdom Polytec Full time**Location**: Cambridge (CB24) **Duration**: 3 months **Hours**: 38.25 a week (Monday to Friday) with potential for an early finish on a Friday **Salary**: £12 - £15 per hour **Job Reference**: 34893 Polytec are looking for a pro-active Administrative Assistant for our client based just north of Cambridge. This is a temporary role, to cover staff...
-
Administrative Assistant/apprentice
7 days ago
Cambridge, United Kingdom MRC Laboratory of Molecular Biology Full timeTo support the Divisional Administrator and Heads of Division in carrying out their responsibilities within the Division of Structural Studies at the MRC Laboratory of Molecular Biology (LMB). To assist the Divisional Administrator with all aspects of administrative work within the Division, with the aim of providing efficient and effective administrative...
-
Administrative Assistant/apprentice
1 week ago
Cambridge, United Kingdom MRC Laboratory of Molecular Biology Full timeTo support the Divisional Administrator and Heads of Division in carrying out their responsibilities within the Division of Structural Studies at the MRC Laboratory of Molecular Biology (LMB). To assist the Divisional Administrator with all aspects of administrative work within the Division, with the aim of providing efficient and effective administrative...
-
Administrative Assistant
3 days ago
Cambridge, United Kingdom Feilden+Mawson LLP Full time**This job is based in Cambridge - **Please note that hybrid working and other flexible working benefits will be available once you have passed probation. **Role Purpose** The purpose of the job is to assist with the smooth running of the office by providing PA and administrative and marketing support to the partners and job runners. The role also includes...
-
Receptionist and Administrative Assistant
7 days ago
Cambridge, United Kingdom University of Cambridge Full timeThe Department of Social Anthropology, University of Cambridge, wishes to appoint a Receptionist and Administrative Assistant to join a busy and friendly administration team. The permanent, full time role is available from September 2023. The role holder will provide the Department of Social Anthropology with efficient and effective administrative and...
-
Administration Assistant
2 months ago
Cambridge, United Kingdom Crofton Interiors Ltd Full timeA clear and confident telephone manner - The ability to work within a team - Fantastic communication skills - Sound knowledge of the Microsoft Office package, particularly Excel and Word - A meticulous and organised nature - The ability to pay attention to detal - The ability to self motivate and drive themselves **Main Responsibilities**: - Assist the...
-
Administrative Assistant
1 week ago
Cambridge, United Kingdom Colorifix Full time_Improving the sustainability of the têxtile dyeing industry_ **Job Description - Administrative Assistant** **Company**: - Colorifix_ is a biotechnology company that aims to bring a novel, sustainable and environmentally friendly process to the têxtile dyeing industry by eliminating the use of hazardous chemicals as well as allowing for large savings...
-
Administrative Assistant
2 days ago
Cambridge, United Kingdom Kameo Recruitment Full time**Salary**: £27,456 **Hours of work**: Full time, 39 hours per week. Monday to Thursday 8am-5pm & Friday 8am-4pm **Company benefits**: 25 days holiday + public holidays, Free lunch when working, subsidised gym, pension scheme, Employee Assistance Programme, cycle to work scheme. **IMMEDIATE START AVAILABLE!** Kameo Recruitment is pleased to be...
-
Administration Assistant
1 month ago
Cambridge, United Kingdom University of Cambridge Full timeWe have an exciting opportunity for an experienced Administrator to join the Cambridge Research Office. The University is one of the world's leading research-intensive academic institutions. The Cambridge Research Office (CRO) is responsible for supporting all the research which is carried out across the University and is a team of approximately 170...
-
Administrative Assistant
2 months ago
Cambridge, United Kingdom Woodfines LLP Full timeWe have an exciting opportunity for an Administrative Assistant to join our firm at our Cambridge office. As a firm, we pride ourselves on our friendly, approachable attitude to both staff and clients and offer competitive salaries, flexible working and genuine progression opportunities. We are looking for someone committed to the vision that we share for...
-
Administrative Assistant
1 month ago
Cambridge, United Kingdom Royal Papworth Hospital NHS Foundation Trust Full timeThis role as a Band 3 Administrative Assistant is to support a number of research studies within the R&D department with administrative duties. You will be expected to perform tasks such as inputting information onto electronic and paper databases, organising meetings, filing and typing as well as any other office duties in a confidential environment. In...
-
Bank Administration Assistant
2 months ago
Cambridge, United Kingdom Nuffield Health Full timeHEAD OFFICE Bank Administration Assistant Bank Administration Assistant Cambridge Hospital | Reception | Bank contract | Part time £10.04 per hour Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability Our team in our Cambridge...
-
Bank Administration Assistant
7 days ago
Cambridge, United Kingdom Nuffield Health Full timeHEAD OFFICE Bank Administration Assistant Bank Administration Assistant Cambridge Hospital | Reception | Bank contract | Part time £11.16 per hour Working on the bank means you are not contracted to a set number of hours per week but instead work on an ad-hoc basis to suit the needs of the business and your availability Our team in our Cambridge...