Operations Administrator

2 weeks ago


Swansea, United Kingdom M&E Pro Limited Full time

M&E Pro are looking for a Operations Administrator to start immediately.
- Provide administrative support to ensure efficient operation of the office & Site Engineers.
- Answer and direct phone calls in a polite and professional manner
- Organize and schedule appointments and meetings
- Maintain contact lists and customer databases
- Assist in HR matters
- Assist in organising employee development and training
- General Administrative duties
- Source suppliers with most competitive prices
- Maintain an inventory of PPE equipment, uniform, first aid supplies, stationary, ordering when necessary
- Provide PPE when required
- Carry out monthly checks on the first aid boxes and supplies
- Ensure company insurances are current and up to date
- Update and maintain current contractual information as required on in-house systems
- Reconcile and match purchase orders received with quotes issued, and approve/decline quotes accordingly
- management of calenders and appointment scheduling
- Personal appointment and Scheduling with Director
- Input quotation data onto system and send to client
- Record all client correspondence on in-house system, ensuring all are dealt with in a timely manner with the Contract Manager’s assistance
- Assist in scheduling works and maintaining their programme team to team
- Produce in-house purchase order requests
- Oversight of field teams weekly timesheets
- Produce monthly information and reports for clients and/or management.
- Organise vehicle/machines repairs, services, MOT’s and Tax with external suppliers
- Liaise with clients and ensure a clear flow of communication in-house as well as externally
- Find ways to improve our service and customer relations

Skills Required
- Strong organizational skills with the ability to prioritize tasks
- Proficient in data entry and record keeping
- Ability to type accurately and efficiently
- Familiarity with office management procedures and basic accounting principles
- Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to take own initiative
- Knowledge of clerical and administrative procedures
- Professional phone etiquette and excellent verbal communication skills

**Salary**: £23,000.00 per year

**Benefits**:

- Bereavement leave
- Casual dress
- Company events
- Company pension
- Free parking
- Sick pay

Schedule:

- 8 hour shift
- Flexitime
- Holidays
- Monday to Friday
- No weekends

Supplemental pay types:

- Performance bonus

Work Location: In person

Reference ID: Operations Administrator



  • Swansea, United Kingdom DHL Parcel UK Full time

    **DHL Parcel UK is one the UK’s leading integrated parcel businesses. As part of the Deutsche Post DHL Group, we have an extensive delivery network which covers the UK and over 220 countries. We are committed to pushing the boundaries of the express parcel delivery markets and aim to be the first choice for customers.** **Excellence. Simply Delivered....


  • Swansea, United Kingdom DHL Full time

    **DHL Parcel UK is one the UK’s leading integrated parcel businesses. As part of the DHL Group, we have an extensive delivery network which covers the UK and over 220 countries. We are committed to pushing the boundaries of the express parcel delivery markets and aim to be the first choice for customers.** **Excellence. Simply Delivered. That is what we...


  • Swansea, United Kingdom Panelex Ltd Full time

    Job Overview: We are looking for an enthusiastic and competent individual to join the Panelex Wood Agency Team. The individual will be organized, detail oriented and will have experience in management and operations, preferably in the logistics and goods industry. The Operations Administrator will be responsible for dealing with hauliers and overseeing the...


  • Swansea, United Kingdom M Group Services Full time

    **Delivering what we **promise** Morrison Water Services are currently recruiting for an Operation Support Administrator. To work on our Welsh Water contract based in Clydach. Morrison Water Services is a proud partner on the Water Network Alliance contract with Dwr Cymru Welsh Water. Our work includes Repair and Maintenance of clean water network assets,...


  • Swansea, United Kingdom M Group Services Full time

    **Delivering what we **promise** **Morrison Water Services** part of the M Group Services Water Division are the leading service provider in the water and wastewater infrastructure sectors in the UK. As a division, we employ circa 3000 people across the UK and we are looking for aspiring people like you, who are keen to start their career within the Water...


  • Swansea, United Kingdom M Group Services Full time

    **Delivering what we **promise** **Morrison Water Services** part of the M Group Services Water Division are the leading service provider in the water and wastewater infrastructure sectors in the UK. As a division, we employ circa 3000 people across the UK and we are looking for aspiring people like you, who are keen to build their career within the Water...


  • Swansea, United Kingdom M Group Services Full time

    **D**elivering what we** **promise** **M**orrison Water Services** part of the M Group Services Water Division are the leading service provider in the water and wastewater infrastructure sectors in the UK. As a division, we employ circa 3000 people across the UK and we are looking for aspiring people like you, who are keen to build their career within the...


  • Swansea, United Kingdom Bay Cleaning Solutions Full time

    _Operations Administrator_ We are a National Commercial Cleaning Company based in Swansea South Wales, running for over 20 years, looking to recruit an operational schedule administrator. As the ops schedule administrator you will be responsible for the weekly national rota planning for our team of specialist cleaners. This is fast paced role, managing the...


  • Swansea, United Kingdom TSR Legal Recruitment Full time

    Operations Executive | High Level Administrator - Up to circa £38,000 (DOE) Location: Swansea Office / Hybrid TSR have a brand-new opportunity to offer in Swansea for an Operations Executive within a leading global cyber security company. The role has been newly created to work closely with the Summits Manager to develop and coordinate a series of global,...


  • Swansea, United Kingdom M Group Services Full time

    **Delivering what we **promise** Morrison Water Services are currently recruiting for an Operation Support Administrator. To work on our Welsh Water contract in Clydach for a fixed term period to cover maternity leave. As we continue to grow there may be an opportunity for this role to become permanent. **The first three months will be full time in the...

  • Administrator

    1 week ago


    Swansea, United Kingdom HAYS Full time €12 - €13

    Temporary - Administrator - Morriston Your new company Your new company is a well-established organisation located in the heart of Morriston. The organisation are looking for an enthusiastic individual who is a seasoned administrator and available for a temporary 6-month placement starting immediately. Your new role Your new role is a temporary position...

  • Administrator

    1 week ago


    Swansea, United Kingdom HAYS Full time €12 - €13

    Temporary - Administrator - Morriston Your new company Your new company is a well-established organisation located in the heart of Morriston. The organisation are looking for an enthusiastic individual who is a seasoned administrator and available for a temporary 6-month placement starting immediately. Your new role Your new role is a temporary...

  • Administrator

    7 days ago


    Swansea, United Kingdom HAYS Full time €12 - €13

    Temporary - Administrator - Morriston Your new company Your new company is a well-established organisation located in the heart of Morriston. The organisation are looking for an enthusiastic individual who is a seasoned administrator and available for a temporary 6-month placement starting immediately. Your new role Your new role is a temporary...

  • Administrator

    4 weeks ago


    Swansea, United Kingdom Fresh Estate & Letting Agents Full time

    The Fresh lettings team based in Uplands, Swansea are looking for an additional administrator to join their admin team. The Fresh lettings team are an established and successful group built on tried and tested procedures and the use of the latest property management software that all contribute to a smooth operation. We have a family feel working...

  • Administrator

    2 weeks ago


    Swansea, United Kingdom HAYS Full time

    Administrator - Permanent - Swansea Your new company Your new company is a well-known not-for-profit organisation located in the heart of Swansea. Your new role Your new role will be to provide a professional and customer-focused administration service. Your responsibility will include enroling staff, generating reports and performing system maintenance by...


  • Swansea, United Kingdom Bardic Construction Full time

    We are a mid sized construction company, based in Fforestfach, Swansea. We are looking for an experienced administrative assistant who to: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls in a polite and professional manner - Assist in the preparation of regularly scheduled reports and...

  • Administrator

    2 weeks ago


    Swansea, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new companyYour new company is a well-established organisation located in the heart of Morriston. The organisation are looking for an enthusiastic individual who is a seasoned administrator and available for a temporary 6-month placement starting immediately. Your new roleYour new role is a temporary position where your responsibilities will include but...

  • Administrator

    7 days ago


    Swansea, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new companyYour new company is a well-established organisation located in the heart of Morriston. The organisation are looking for an enthusiastic individual who is a seasoned administrator and available for a temporary 6-month placement starting immediately. Your new roleYour new role is a temporary position where your responsibilities will include but...

  • Administrator

    2 weeks ago


    Swansea, United Kingdom HAYS Full time

    Administrator - Permanent - Swansea Your new company Your new company is a well-known not-for-profit organisation located in the heart of Swansea.Your new role Your new role will be to provide a professional and customer-focused administration service. Your responsibility will include enroling staff, generating reports and performing system maintenance by...


  • Swansea, United Kingdom Crossing Point Investment Management Limited Full time

    FINANCE ADMINISTRATOR Crossing Point Investment Management Limited JOB SUMMARY One of Swansea’s leading discretionary investment managers wishes to appoint a self - motivated, organised administrator. We operate in a dynamic and fast-paced business with a small highly motivated and professional team. KEY RESPONSIBILITIES - Creating and checking...