Personal Assistant

7 months ago

London, United Kingdom ASOS Full time

**Company Description**
We're ASOS. We blend our flair for fashion with our love of cutting-edge technology, but more importantly were interested in how we can bring the best out of you.

We exist to give people the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgment, and channel your creativity into a platform used by millions.

Through our Fashion with Integrity strategy we are driving diversity, equity and inclusion across every aspect of ASOS and ensuring every ASOSer can be their authentic self at work. We want our people to be whoever they want to be, because we believe people who bring their best selves to work, do their best work.

This role will be based in our Camden (London) Head Office, you can expect to be in the office 3 days per week. Due to the nature of supporting our Directors we do look for flexibility on this where needed.

**Overview**

In this role you should be a reflection of your Directors, living the ASOS Way and acting as an ambassador of ASOS and your Directors. You will be accountable for managing your Directors day to day at ASOS to ensure they meet their responsibilities. You must be committed and have an adaptable approach to maintaining relationships with internal and external stakeholders, responding quickly to the demands and remain one step ahead at all times.

**The Role**

The Directors you will be supporting sit within the **Product function** here at ASOS, and they manage a number of teams, including Buying, Merchandising and Technical. Product is one of the largest functions across the business - it’s fast paced, within an ever-changing environment. Your role as PA will play an integral part of helping the Senior Leadership Team to deliver the most exciting and relevant fashion to our 20-something customers across the world. There are multiple PAs within the department, so being a team-player is essential for this role.

The role is responsible for providing effective and efficient PA support to **4 Directors**:

- Face & Body Director
- Sportswear & Outdoor Director
- Partner Brands Director
- Technical Director (based offshore)

You are an extension of the Directors you support. Responsibilities include but are not limited to:

- Pro-active management and organisation of multiple diaries. Ensuring rooms are booked, calls are set-up correctly, and the diary meets the expectations of the Directors. Anticipating their needs and relieving them of administration/co-ordination duties.
- Supporting with leadership meetings and away days - helping with agenda, PowerPoint deck & minutes/actions.
- Supporting with the scheduling and organisation of seasonal product strategy meetings for each department.
- Working with other PAs in the department to organise monthly function cascade (1000+ attendees). Co-ordinating agenda, PowerPoint deck, guest speakers.
- Liaising with external partners in a professional and efficient manner.
- The management of all expenses for the Directors, including approvals.
- Raising and managing POs.
- Co-ordinating, organising and booking travel (UK and International).
- Creating briefing documents for meetings, including any background research, reports, PowerPoint presentations, Excel spreadsheets.
- Work collaboratively and form relationships with PAs and colleagues from other functions in the business to support with your day-to-day role.
- To be the eyes and ears of the department and a reliable central point of contact for your Director’s leadership teams.
- Shared cover with the other PAs when on annual leave.

**Qualifications** The Person**

We'd love to meet...
- An experienced PA who has supported multiple individuals at Director level
- A confident multi-tasker with the ability to remain calm under pressure and deal with sensitive/confidential topics
- A proactive self-starter who enjoys working collaboratively as part of a team
- Excellent organisational and communication skills with strong attention detail
- Proficient in Microsoft programmes, in particular: Outlook, Teams, SharePoint, PowerPoint

**Additional Information** What's in it for you?**
- Employee discount (hello ASOS discount)
- ASOS Develops (personal development opportunities across the business)
- Employee sample sales
- Access to a huge range of LinkedIn learning materials
- 25 days paid annual leave + an extra celebration day
- Discretionary performance related bonus scheme
- Private medical care scheme
- Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits

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