Employability Administration Officer

4 weeks ago

Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time

Supporting local people into great careers in the NHS is a real passion of ours. There's nothing better than watching people you have supported flourish and grow in employment.

We have an exciting opportunity for an Employability Administraion Officer to join our teams working across Coventry and Warwickshire. The Health and Social Care Academy is an exciting project delivered in partnership by our four local Trusts, Coventry and Warwickshire Partnership Trust, George Eliot NHS Trust, South Warwickshire Foundation Trust and University Hospital Coventry and Warwickshire.

You will work within the employability teams supporting disadvantaged people such as the long term unemployed, people with learning and physical disabilities, refugees and care leavers to access training and employment within the public, private, and community and voluntary sector.

You will provide administation support to the team.

**Contract duration**: FTC 24 months due to limited project funding**

Provide comprehensive and confidential administrative to support the delivery of the widening access to employment strategy.

To act as a source of advice and guidance regarding employability activities across the Coventry and Warwickshire Intergrated Care System.

To act as the first point of contact to all team members dealing with their day to day queries and support.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence®designated organisation - please click the link for further details about this prestigious award.Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

To act as the first point of contact to all team members dealing with their day to day queries and support.

**This will require**: ensuring all enquiries are effectively managed and successfully resolved within a prompt timescale ensuring all relevant personnel are informed as necessary and an appropriate record is maintained. Liaising and effectively communicating at all levels using written, oral and electronic methods. Using tact and sensitivity to deal with difficult issues as required.

To ensure, wherever possible, that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary.

**This will require**: effective collaboration with all relevant personnel to maintain an efficient administrative system; building good working relationships with appropriate internal and external Departments, planning and monitoring activity levels to ensure optimum use of staff resources, reporting related issues to the Employability project lead; manipulation and distribution of appropriate correspondence.

To continually contribute to Workstream Agendas.

**This will require**: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems will include all Microsoft packages

To assist with the implementation and maintenance of an efficient office management system/procedures

**This will require**: effective time management; arranging and preparation of correspondence and reports; establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required.

To support Team members.

**This will require**: Undertaking appropriate staff training and development as required; providing cross-cover on a reciprocal basis in the absence of colleagues and prov

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