Administrative Assistant, Business
3 days ago
London, United Kingdom- Content Legal- Netflix is the world's leading internet entertainment service with 231 million paid memberships in over 190 countries enjoying TV series, documentaries, feature films, and games across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, as much as they want, anytime, anywhere, and can change their plans at any time.
Netflix is seeking a London-based Administrative Assistant to support three Directors in the UK across Business & Legal Affairs UK Film and Doc Features, and Music Business & Legal Affairs, UK & EMEA.
**Duties and Responsibilities (include but not limited to)**:
- Maintain calendars for executives including scheduling and confirming large cross-functional, internal & external meetings across multiple time zones. Predominantly for 3 Directors, but occasional support to the wider team as necessary.
- Creation of agendas, rotas, documents & linking out in diary invites ahead of meetings.
- Attend key team meetings / cross-functional meetings, compile meeting notes, and track participant actions, reminders, and deadlines.
- Coordinate travel arrangements, both domestically and internationally.
- Act as a point of contact/provide assistance to members of the wider BLA teams who may be visiting/temporarily working from the London office.
- Administrative duties around processing travel and expense reports.
- Create presentations and slides, including org charts.
- Assist with onboarding new hires to the team, including managing logistics with the N-Tech, Workplace, and HR teams.
- Create onboarding documents for new starters, ensuring all link-outs are updated and added to appropriate DLs.
- Schedule Training Sessions with new starters to take them through key BLA Team Info, G-Suite & processing expenses.
- Assist with arranging 1:1 intro meetings for new starters and ensure they are invited to all relevant BLA & cross-functional meetings.
- Heavy communication internally and externally.
- Coordinate/collaborate with other assistants and teams across Netflix (all Content Legal admins and chip in on team-wide events & meetings).
- Participation/contribution to meetings for the UK, EMEA, and Global Netflix Assistant networks.
- Support the team across different logistic and organizational challenges when needed
- Organise team social events.
- Coordinate various internal & external events/off-site/ external meetings.
**Requirements/Qualifications**:
- Extensive experience as an administrative or executive assistant supporting multiple executives
- Preferable to have experience supporting Business & Legal Affairs executives
- An interest in the entertainment business is highly preferred
- Ability to adapt work approach across diverse cultures and time zones
- Team player and ally who operates in a fast-paced team-oriented setting
- Ability to be discrete and maintain confidential information
- Understanding of how to prioritize and respond accordingly
- Strong written and verbal communication skills and the ability to switch easily between tasks
- Proficiency in Google Suite, & Apps would be preferred
- Proficiency in DocuSign would be preferred
- Ability to quickly and efficiently use and learn Netflix technology platforms and software
- Interest and ability to operate within Netflix culture
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