Buyers Admin Assistant

6 days ago

London, United Kingdom Papier Full time

Founded in May 2015, Papier is a London based start-up, which has raised ~£45 million since launch and is one of the fastest growing start-ups in the UK and US. We recently placed 8th on LinkedIn’s Top 15 UK Startups. Papier’s collection of stationery products, from notebooks & diaries to notecards and wedding invitations, is designed to feed curiosity and contemplation, to invite people to uncover the possibility of a blank page._
- This role will be responsible for supporting the Buying team with general administration tasks to ensure the smooth delivery of our collection critical paths. Including management of key documents, processes and sample organisation. Key skills: Time management, communication, accuracy, ownership of processes & systems_

**Requirements**:
**Product Development**
- Responsible for monitoring the key dates within the critical path, ensuring deadlines are met and we are tracking on time. Ensuring all issues or delays are communicated clearly and promptly.
- Assist with product development processes, supporting the Senior Buyer / Junior Buyer with supplier feedback and sample comments. As well as keeping documents up to date with comments & note taking in sign off meetings.
- Completing regular competitor shops when requested by the team for both UK and US markets.
- Responsible for managing sample requests including marketing, production & operations samples.

**Administrative Support & Processes**
- Responsible for a range of admin tasks under the guidance of the Senior Buyer / Junior Buyer. Including barcode & carton label approvals, raising SKU’s and PO’s & inputting system information.
- Full understanding and management of Netsuite & internal systems.
- Working closely with Buying and Design teams to file and submit relevant artwork files for orders.
- Responsible for creating ‘How-To’s’ and training new team members on Papier’s processes & systems
- Sample management in the London office - making sure space is kept tidy & clearly labelled.
- Organising parcels to be sent for Buying & Design teams. Also keeping track of sample arrivals into the office and ensuring invoices are filed and added to trackers.

**Critical Path Management**
- Work closely with our Merchandising and Operations teams to ensure stock is delivered on time and adheres to our delivery requirements.
- Responsible for leading bi-weekly communication around NPD projects - escalating issues to the Senior Buyer / Junior Buyer where necessary.
- Keeping team internal documents updated including Project Status Notion Board with weekly update notes, amended dates & stages

**Benefits**
- We recognise the need for a work-life balance and offer a hybrid working model of 3 days in the office at Maison Papier, our lovely Camden office.
- 25 days annual leave per year + buy an extra five days.
- 20 days per year to Work from Anywhere.
- Private medical and rewards scheme with Vitality Health (including 50% off gym memberships with Virgin Active, Pure Gym and more).
- Enrolment into the Papier Pension scheme through the People Pension.
- Enhanced parental leave policies.
- Cycle to work loan scheme.
- £75 personal stationery allowance, and £150 to spend on our Occasion stationery for a lifetime special event
- 40% staff discount along with a family and friends discount.
- Papier with Purpose. We give back to the community and offer 2 days paid per year to volunteer for a cause you/we care about.
- Constant access to mental health, well-being resources and support from our in-house first aiders.
- Weekly team lunches & regular cultural trips.
- Our pooches are a part of the Papier team and you may see them from time to time in Maison Papier.
- Inclusive and friendly team who will make you feel welcome from day one.

At Papier, we believe that the diverse perspectives of all paper people deserve to be celebrated. A creative and curious community, we strive to be inclusive and equitable to all. We’re an equal-opportunity employer and do not discriminate against any employee or applicant on any grounds. From hiring processes to day-to-day business, we aim to create an environment that is accessible and safe for everyone. We’re always working towards building a balanced and supportive workplace, with policies and ways of working to ensure everyone can make the most of their time with at Papier.

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