Personal Assistant to The Deputy Head Pastoral and

2 weeks ago

Windsor, United Kingdom Eton College Full time

Salary
- £34,294.84 pa (actual salary) - Full time Equivalent £40,902 pa
- Job Reference
- eton/TP/21163/985
- Contract Type
- Term Time Plus
- Working Hours
- Approximately 40 hours per week
- Closing Date
- 21 February, 2024
- Job Category
- Operations
- Business Unit
- ELT Support
- Location
- Eton College, United Kingdom
- Posted on
- 07 February, 2024

**Role Introduction**:
This role provides PA and secretarial support to two Leadership Team positions: The Deputy Head Pastoral (DHP) and the Director of Safeguarding (DoS). This is a fast-paced, demanding, role which requires you to remain ‘one step ahead’ of the DHP and DoS’ day-to-day activities and is involved in everything from diary management and general administration to handling communication with parents and pupils over the phone and face to face. Due the nature of the role, you will be exposed to sensitive information and potentially upsetting situations, so the ability to work calmly under pressure in these circumstances is crucial.

**Main Duties**:

- Managing the diaries of the DHP and DoS, ensuring they are aware of their commitments and are well prepared - e.g. they have all necessary documents they need for their meetings, they have attended relevant pre-meetings where necessary etc.;
- Arranging meetings, preparing agendas, taking accurate minutes of meetings, highlighting action points and supporting the DHP and DoS to follow up on these;
- Taking notes at investigation interviews and writing up reports as required;
- Assisting with the administration of CPOMS (such as transcribing information provided by the DoS and uploading notes and minutes of meetings);
- Drafting letters and a variety of communications behalf of the DHP and DoS;
- Arranging travel, accommodation and visas for the DHP and DoS as required;
- Managing expenses for both the DHP and DoS;
- Undertaking regular filing, ensuring there is an effective filing system in operation at all times.
- Maintaining all relevant office systems, including data management (and supporting the administration and maintenance of central school information systems), and ensuring the office facilities are in order to enable the efficient functioning of the DHP and DoS’ offices. This includes ordering and maintaining stationery, toner and office equipment;
- Meeting and greeting all visitors at various levels of seniority, providing refreshments where necessary;
- Arranging staff training and external training including conferences and events.
- Providing general administrative support, such as typing reports, amending documents and policies, creating presentations, proofreading paperwork etc.;
- Working closely with the other PAs and secretaries to ensure the senior management of the school have appropriate administrative support in place at all times;
- Undertaking any other reasonable tasks as requested to ensure the effective running of the DHP and DoS’ offices and school as a whole;
- Commitment and promotion of equality, diversity and inclusion;
- All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2023 guidance, therefore a good understanding of safeguarding procedures is essential;
- Commitment to safeguarding and promoting the welfare of children, including but not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
- Understand and comply with procedures and legislation relating to confidentiality.

**Working Pattern**

The working pattern for this role is 43.6 weeks during the year (including annual leave, as outlined below), and the salary will be paid in 12 equal monthly instalments;
The working hours of the role will vary during term times and school holiday periods, as follows:

- During school term periods (32 weeks per year) - 40 hours per week, worked Monday to Friday with one hour unpaid for lunch each day. Hours will ideally be worked from 8am to 5pm, but there may be some flexibility on this by mutual agreement with the DH(P) and DoS.
- During school holiday periods (6 weeks per year) - 35 hours per week, worked Monday to Friday with one hour unpaid for lunch each day. Hours will ideally be worked from 9am to 5pm, but there may be some flexibility on this by mutual agreement with the DH(P) and DoS.

The post holder will be entitled to 5.6 weeks of holiday per year. Please note, annual leave cannot be taken during school term periods, the week before the start of the Michaelmas term, for a week following the end of the Summer term, or during school INSET days;
If a bank holiday falls during a normal term period, the post holder will be required to work this day and will receive an additional day’s holiday in lieu;
Any remaining weeks, save as outlined in the annual leave provisions above, are deemed to be non-working weeks.

To be successful in this role, you will need to be able to demonstrate the following:

-

  • Head Housekeeper

    4 weeks ago

    Windsor, United Kingdom HSG Facilities Management ltd Full time

    **Responsibilities**: - Analyse guest data to plan resources and materials required to meet operational requirements. - Maintain a strong working relationship with GM, Hotel Team, HSK team and suppliers to ensure clear communication and implementation of best practice. - Provide excellent guest service, including VIP and other special requirements. -...

  • Deputy Home Manager

    7 days ago

    Windsor, United Kingdom Brook Street Full time

    Deputy Nursing Home Manager - Nurse qualified/NMC Registered Old Windsor, Berkshire £52,000pa + benefits package Benefits include: - Pension - Staff personal pension plan/defined contribution scheme 33 days annual leave (rising with service) including bank holidays Death in service benefit Voluntary Lifestyle Benefits We are working with a leading, highly...

  • Grounds Person

    4 weeks ago

    Windsor, United Kingdom Arena Racing Company Full time

    THIS ROLE IS TO START FROM JULY 2024!! About us… Arena Racing Company does so much more than lead the UK’s largest horse racing group. We have 21 racing venues showcasing horse racing, greyhound racing, golf courses, hotels and events. In short, leisure, entertainment, media production and distribution are at the heart of what we do, making it an...

  • Deputy Nursing Home Manager

    3 weeks ago

    Windsor, United Kingdom Brook Street Full time

    **Deputy Nursing Home Manager - Nurse qualified/NMC Registered** **Old Windsor, Berkshire** **£52,000pa + Benefits Package** **Benefits include: - ** - Pension - Staff personal pension plan/defined contribution scheme - 33 days annual leave (rising with service) including bank holidays - Death in service benefit - Voluntary Lifestyle Benefits We are...

  • Personal Assistant

    6 days ago

    Windsor, United Kingdom Centrica Full time

    We are Centrica! We’re so much more than an energy company. We’re a family of brands revolutionising a cleaner, greener future. Working here is #MoreThanACareer - we’re powered by purpose. Together we can make an impact that will truly change tomorrow. Whether you’re developing cutting-edge green tech, helping customers on the front line or...

  • Personal Assistant

    7 days ago

    Windsor, United Kingdom Centrica Full time

    We are Centrica! We’re so much more than an energy company. We’re a family of brands revolutionising a cleaner, greener future. Working here is **#MoreThanACareer** - we’re powered by purpose. Together we can make an impact that will truly change tomorrow. Whether you’re developing cutting-edge green tech, helping customers on the front line or...

  • Head of Sales

    4 days ago

    Windsor, United Kingdom Hamptons Full time

    We are currently looking for an experienced Head of Sales to join and lead our Windsor office. From the moment you start your career with us as a Head of Sales, you will receive the best development, benefits and opportunities in the business. We will invest heavily in you and your career to ensure that together, we continue to achieve great things. **What...

  • Bar Person

    2 weeks ago

    Windsor, Berkshire, United Kingdom The Sir Christopher Wren Hotel Full time

    We have an exciting opportunity for an experienced Bar person to come and join our busy Food & Beverage Team, working in our Brasserie Restaurant. You'll enjoy working behind the Bar preparing and serving drinks, demonstrating superb knowledge of the menu, providing recommendations and creating memorable experiences for our guests. Why join the...

  • Bar Person

    2 weeks ago

    Windsor, Berkshire, United Kingdom The Sir Christopher Wren Hotel Full time

    We have an exciting opportunity for an experienced Bar person to come and join our busy Food & Beverage Team, working in our Brasserie Restaurant. You'll enjoy working behind the Bar preparing and serving drinks, demonstrating superb knowledge of the menu, providing recommendations and creating memorable experiences for our guests. Why join the...

  • Head of Sixth Form/college

    7 days ago

    Windsor, United Kingdom The Green Room Foundation Ltd Full time

    Are you looking to work somewhere completely different? The Green Room College (GRC) is a journey into adulthood for young people over the age of 16, who have had a difficult educational experience (all with EHCP’s). The core essence of The Green Room is to ‘Start a Path’. We enable our students to do this through a programme of education that is...

  • Junior Accounts Assistant

    4 weeks ago

    Windsor, United Kingdom FRENCH RESOURCES Full time

    Niche travel company based near Windsor is looking for a French speaking Junior Accounts Assistant to work in their Head Office. Their tourist activity is seasonal and runs from April to the end of October. The rest of the year is spent on maintenance andimprovement works, stock management and planning. This is a new position in response to the continuing...

  • Head of Administration Support

    4 weeks ago

    Windsor, United Kingdom Page Personnel Full time

    Do you have previous administration and management experience? - Exciting opportunity to work for a stable growing company **About Our Client**: My client are a leading grounds maintenance provider The successful Head Of Administration will be responsible for the following: - Develop a full understanding of the department and the role it plays within the...

  • Head of Projects

    4 days ago

    Windsor, United Kingdom Centrica Full time

    **Head of Projects** **Flexible UK Locations with FlexFirst hybrid working** **£ - Competitive salary, 18-45% bonus, Car Allowance, 10% Company Pension, Healthcare** **Overview** At Centrica Business Solutions (CBS) we provide integrated energy solutions that deliver cost efficiency, resiliency, and accelerate our customers’ journey to a net zero...

  • Senior Conservator of Archives, Manuscripts and

    4 weeks ago

    Windsor, United Kingdom The Royal Household Full time

    Household / Department- Royal Collection Trust- Section / Branch- Conservation and Curatorial- Location- Windsor Castle- Contract/recruitment type- Permanent- Starting salary- Circa £35,000 to £37,000- Hours of work- 37.5 hours per week- About the roleWith over 220,000 books and manuscripts dating from the 4th century BCE to the 21st century in the Royal...

  • Maintenance Assistant

    4 weeks ago

    Windsor, United Kingdom The Sir Christopher Wren Hotel Full time

    **Maintenance Assistant**: 25,000 per annum plus excellent benefits Located right on the river edge in the centre of Royal Windsor, Sir Christopher Wren Hotel & Spa is a popular four star hotel in an unbeatable setting. Comprised of several characterful buildings clustered around a historic cobbled street by Eton Bridge, the hotel offers a collection of...

  • Maintenance Assistant

    4 weeks ago

    Windsor, United Kingdom The Sir Christopher Wren Hotel Full time

    **Maintenance Assistant**: 25,000 per annum plus excellent benefits Located right on the river edge in the centre of Royal Windsor, Sir Christopher Wren Hotel & Spa is a popular four star hotel in an unbeatable setting. Comprised of several characterful buildings clustered around a historic cobbled street by Eton Bridge, the hotel offers a collection of...

  • Assistant Manager

    2 weeks ago

    Windsor, Berkshire, United Kingdom The Bull & Barrel Full time

    The Bull & Barrel Assistant Manager Position The Bull & Barrel country restaurant and bar is preparing for a busy summer and looking to hire an Assistant Manager! We are seeking an energetic and capable Assistant Manager to oversee daytime and evening operations. The successful candidate will play a key role in maintaining our high standards of service and...

  • Maintenance Assistant

    4 days ago

    Windsor, United Kingdom The Sir Christopher Wren Hotel Full time

    **Maintenance Assistant**: 25,000 per annum plus excellent benefits Located right on the river edge in the centre of Royal Windsor, Sir Christopher Wren Hotel & Spa is a popular four star hotel in an unbeatable setting. Comprised of several characterful buildings clustered around a historic cobbled street by Eton Bridge, the hotel offers a collection of...

  • Accounts Assistant

    4 weeks ago

    Windsor, United Kingdom The Sir Christopher Wren Hotel Full time

    **Accounts Assistant**: Competitive plus excellent benefits Located right on the river edge in the centre of Royal Windsor, Sir Christopher Wren Hotel & Spa is a popular four star hotel in an unbeatable setting. Comprised of several characterful buildings clustered around a historic cobbled street by Eton Bridge, the hotel offers a collection of...

  • Assistant Store Manager

    4 weeks ago

    Windsor, United Kingdom The Edinburgh Woollen Mill Ltd. Full time

    Here at Edinburgh Woollen Mill we have a fantastic opportunity for an Assistant Store Manager at our Windsor Store. If you would like to be part of a forward-thinking business and have a job with excellent career prospects, we would love to hear from you. As well as being part of an exciting and dynamic team you will also have the opportunity to gain an...