Office Coordinator

3 weeks ago

Oxford, United Kingdom Summer Boarding Courses Full time

**About The Role**:
**Contract Dates**

10/07/2023 - 22/08/2023

**Role Summary**

The Office Coordinator has a significant administrative role within the summer school management team. Key responsibilities include administration of on-site finances, preparation and briefing of off-site excursions and English Plus activities, implementing HR administration onsite, managing all student arrival and departure administration, maintaining office & IT stock, and generally ensuring the office is a vibrant, effective & organised workspace. Strong communication, organisation and administration skills are essential, alongside the ability to work flexibly and under pressure.

Please consider the attached Job Descriptions for our
**Office Coordinator**
***position for a more extensive list of the responsibilities of an Office Coordinator at one of our sites.

We also have Office Coordinator roles available at our other Summer School sites

**About You**:
All members of staff employed by SBC will be expected to bring certain key qualities to the operation. There must be a professional interest in working with young people and particularly international children. Safety and welfare of the students is of paramount importance at SBC and a practical enforcing of this belief should be a quality exhibited by all staff.

We look for staff who are:

- Approachable & empathic to the needs of students
- Enthusiastic & engaging
- Diplomatic, responsible & motivated
- Flexible within the summer school environment
- Although Office Coordinator are not required to teach the English language lessons, we do expect them to be able to communicate effectively with our students, using an appropriate level of language to suit the group. _Office Coordinator_ must demonstrate patience, empathy and an emotional awareness towards students both individually and in within a group setting. We expect _Office Coordinator_ to take control of students and to manage discipline and behavioural issues in a firm, positive and constructive manner._

**Experience Required**

Essential
- Meticulous organisational skills
- Strong communication skills, ability to work under pressure, flexibility
- Experience of organising excursions, events or other logístical operations.
- Proven strong administrative skills, including good knowledge of Microsoft Excel and Word.
- Experience working in a visitor/customer facing role.

Desirable
- Previous residential summer school experience, ideally with international students
- Experience of working within the education sector
- Experience of using MS Teams as a communication tool
- Experience of using Mail Merge and basic accounting administration.
- Experience managing staff to lead excursions, events or other logístical operations.

**About Us**:
Since 2009, SBC International (SBC) has welcomed Young Learners, aged between 8 and 17 years old, from **151 different countries** to study our courses in some of the most prestigious academic institutions in the UK, including Eton College and Oxford University.

SBC is committed to providing our students with an exceptional experience. To create the global citizens of tomorrow, we guarantee a truly multinational learning environment which encourages cross-cultural learning, collaboration and friendship.

SBC is the first, and currently only, summer school provider in the UK to have achieved a perfect 15 Areas of Strength in a British Council inspection. In the EL Gazette ranking tables for UK Junior Courses, SBC has been ranked Number 1 in 2018, 2019, 2020 and 2021. We are very proud of this achievement and will continue to grow and develop our courses to offer students extraordinary experiences.

Whilst international travel restrictions have been in place, we have worked closely with a number of boarding schools to provide holiday courses for their students who have been unable to return home. We look forward to utilising this experience to provide a safe, secure, and enjoyable experience for all of our students and staff in the coming year.

**Ways we support our Event Managers**:

- Extensive, paid, on-site training prior to student arrival
- All meals and accommodation included
- CPD and Appraisals
- Staff Wellbeing Initiative
- Online safeguarding and working with international children training
- Professional, fun and supportive environment
- Paid attendance to pre-course Management Training
- Fully paid DBS check

**_Remuneration_**: Paid weekly, one week in arrears. The rate for Office Coordinator is £713.84 (plus holiday pay £86.16)Food and accommodation (worth £60.90 per week) are included for all residential SBC staff. This results in a weekly total of £800.

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