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Personal Assistant

1 month ago


Bromley Common and Keston, United Kingdom Guildmore Facades and Cladding Full time

We have an excellent opportunity for a PA to the Director of Facades & Cladding at Guidlmore. The PA will be responsible for providing efficient and effective assistance to the Director of Facades and Cladding Business Unit, so that they can fulfil their daily business or personal responsibilities. Managing day-to-day administrative functions and acting as a key liaison between the Director and internal/external stakeholders.

This is an office-based role located in Bromley, SE London, requiring the PA to be present in the office five days a week.

The ideal candidate will possess exceptional administrative skills, strong attention to detail, and the ability to handle sensitive information with discretion in a face paced working environment.

Primary and General Responsibilities

* Management of the Directors diary. Monitoring, organising and prioritising their workload, delegation and action tasks where necessary to help meet deadlines.

* Manage, collate and ensure prompt payment of company expenses, mileage, and personal expenses.

* Handle both verbal and email correspondence on behalf of the Director, keeping them informed of any urgent matters and follow up with actions.

* Managing personal documentation: Handling important documents such as contracts, legal papers, employee’s confidential data or personal correspondence.

* Participate in projects including preparation and compiling of monthly board report, presentations and adhoc reporting requests.

* Arrange meetings as requested, ensure a compete agenda is issued in advance and take minutes when necessary.

* Plan and manage business events, travel and accommodation agreements and itineraries.

* Meet and greet visitors at all levels of seniority.

* Complete personal tasks as requested.

* Attend briefings and meetings as required.

* Adhere to all company policies and procedures.

*The post holder may also be asked to support and undertake other related duties not listed in this Job Description from time to time according to the needs of the business.

Knowledge and Experience

* Proven experience as a Personal Assistant, or a similar role.

* Highly developed organisational skills, attention to detail and ability to multitask.

* Ability to communicate (orally and in writing) with people at all levels maintaining the strictest confidentiality and security of conversations, documentation and files at all times.

* Strong computer literacy especially in MS applications.

* Ability to prioritise and meet deadlines.

* Ability to use initiative and remain calm under pressure.

* Proactive and confident in decision-making.

* Ability to offer discretion and confidentiality at all times is essential.

Benefits:

* Competitive salary and benefits package.

* Opportunity to work closely with senior leadership in a dynamic and growing company.

* Professional development opportunities

If you are looking for a company that supports and values you, get in touch today