Bookkeeper/Office Manager
2 months ago
MAIN PURPOSES OF JOB
In this role at Veracity you will help the business manage its finances by recording and maintaining daily financial transactions and providing accurate, up-to-date financial information about the business. You will also oversee the administrative activities that facilitate the smooth running of the office, the team and other resources.
KEY TASKS
Finance:
* Monitor sales, costs and report on key financial performance indicators:
* Monthly P&L Report (Retrospective): track variances between actual and forecasted figures and provide recommendations for cost control.
* Monthly P&L Report (Forecast)
* Client Profitability Report
* Client Reports: Team hours by project/brand/workflow.
* Analyse financial data as required by the CEO on an ad-hoc basis to provide insights on specific areas of the business
* Collaborate with the CEO and other members of the SLT to develop annual budgets/forecasts and provide advice on how to improve the business.
Bookkeeping:
* Maintain accurate financial records by checking and entering purchase invoices,
expenses and payments into accounting software and databases.
* Check and verify expense claims (from the team) in line with company policies.
* Prepare Payment Runs.
* Raise sales invoices, process receipts against sales invoices and manage credit control.
* Carry out bank reconciliations to ensure all transactions are accounted for.
* Calculate month-end journals including accruals and prepayments.
* Prepare quarterly VAT Returns
* Gather information for P11Ds.
* Maintain salary records for all staff members to ensure payroll is processed accurately by the external accountants, this includes:
* Gathering information for new employees.
* Gathering information for employees that leave the company.
* Gather information for the company’s statutory accounts and review the draft accounts to make sure that all relevant financial information has been captured.
Office Administration
* Review T&Cs and support the negotiation of agreements with third parties, examples include:
* Rental agreement for company premises
* Broadband, telephone and mobile telephone agreements
* Business Insurance
* Contractor agreements
* Employment agency agreements
* Assist the purchase of office equipment, repairs and manage allocation.
* Take inventory of office supplies and replenish as and when necessary.
* Organise team events.
* Holiday tracking
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