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Bookkeeper/Office Manager

3 months ago


Halton, United Kingdom HST Hiring Group Full time
MAIN PURPOSES OF JOB
In this role at Veracity you will help the business manage its finances by recording and maintaining daily financial transactions and providing accurate, up-to-date financial information about the business. You will also oversee the administrative activities that facilitate the smooth running of the office, the team and other resources.
KEY TASKS
Finance:
* Monitor sales, costs and report on key financial performance indicators:
* Monthly P&L Report (Retrospective): track variances between actual and forecasted figures and provide recommendations for cost control.
* Monthly P&L Report (Forecast)
* Client Profitability Report
* Client Reports: Team hours by project/brand/workflow.
* Analyse financial data as required by the CEO on an ad-hoc basis to provide insights on specific areas of the business
* Collaborate with the CEO and other members of the SLT to develop annual budgets/forecasts and provide advice on how to improve the business.
Bookkeeping:
* Maintain accurate financial records by checking and entering purchase invoices,
expenses and payments into accounting software and databases.
* Check and verify expense claims (from the team) in line with company policies.
* Prepare Payment Runs.
* Raise sales invoices, process receipts against sales invoices and manage credit control.
* Carry out bank reconciliations to ensure all transactions are accounted for.
* Calculate month-end journals including accruals and prepayments.
* Prepare quarterly VAT Returns
* Gather information for P11Ds.
* Maintain salary records for all staff members to ensure payroll is processed accurately by the external accountants, this includes:
* Gathering information for new employees.
* Gathering information for employees that leave the company.
* Gather information for the company’s statutory accounts and review the draft accounts to make sure that all relevant financial information has been captured.
Office Administration
* Review T&Cs and support the negotiation of agreements with third parties, examples include:
* Rental agreement for company premises
* Broadband, telephone and mobile telephone agreements
* Business Insurance
* Contractor agreements
* Employment agency agreements
* Assist the purchase of office equipment, repairs and manage allocation.
* Take inventory of office supplies and replenish as and when necessary.
* Organise team events.
* Holiday tracking