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General Secretary

2 months ago

Belfast, United Kingdom Apple Recruitment Full time

POSITION: General Secretary (Band 3)

LOCATION: Belfast

HOURLY RATE: £11.67

HOURS: 37.5 hours, Mon-Fri 9am-5pm.

DURATION: 3 months initially with possible extension.

On behalf of our client, we are seeking a Band 3 General Secretary to carry out a wide range of secretarial /administrative tasks including the use of word processing/audio typing, minute taking and use of other computer packages/programmes. The post holder will also be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

Main Responsibilities/Duties:

* Word processing/audio typing letters/producing reports.

* Sorting and responding to mail as appropriate.

* Dealing with general enquiries.

* Maintaining diaries.

* Minute taking.

* Arranging meetings.

* Sorting and processing information.

* Preparation of statistical information.

* Dealing with requests for information.

* Making appointments.

* Filing.

* Dealing with telephone calls.

* Photocopying/scanning.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by 31st July 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Essential Criteria:

Applicants must, by the closing date for applications, have:

Experience/Qualifications

1a.) 4 GCSE’s Grades A-C to include English Language (or equivalent Qualification) plus 1year’s Secretarial /admin /clerical experience.

OR

1b.) NVQ Level 2 in Administration (or equivalent qualification) plus 1 year’s secretarial /admin /clerical experience.

OR

1c.) 2 year’s secretarial /admin /clerical experience.

2a.) RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).

OR

2b.) 1 year’s word processing experience, to include typing and formatting of reports and letters.

3.) Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

4.) Audio Typing Qualification or 6 months audio working experience

Skills/Abilities/Knowledge

* Ability to work as part of a team.

* Ability to use own initiative.

* Excellent organisational skills with an ability to prioritise own workload.

* Effective communications skills to meet the needs of the post in full.

* The ability to work in a challenging and changing environment.

* The ability to ensure accuracy in own work.

* The ability to effectively use office admin systems such as diary management and filing systems.

* Knowledge of the Data Protection Act.

Desirable Criteria

* Experience of using a computerised database.

* Experience in the effective use of office admin systems such as diary management and filing systems.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by 31st July 2024

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer