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Administrator

3 months ago

Westcott Buckinghamshire, United Kingdom PPM Recruitment Full time

Position: Administrator

Job Postcode : HP18

Department: Facilities Management

Working Hours : 8.30am - 5pm

About the Role:

We are seeking a dedicated and organized General Administrative Assistant to support our Facilities Management team. The successful candidate will play a crucial role in ensuring the smooth operation of the department by managing various administrative tasks, logging work orders, coordinating with staff, and assisting the Facilities Manager. If you are a detail-oriented individual with excellent communication skills and a knack for multitasking, we invite you to apply for this position.

Key Responsibilities:

Work Order Management: Log and track all incoming work orders, ensuring timely assignment and completion.
Administrative Support: Provide general administrative support including but not limited to filing, data entry, and managing office supplies.
Communication: Serve as a point of contact between the Facilities Management team and other departments, handling inquiries and relaying messages accurately.
Scheduling: Assist in scheduling maintenance and repair activities, coordinating with internal staff and external vendors.
Documentation: Maintain accurate records of work orders, maintenance activities, and other relevant documentation.
Reporting: Generate regular reports on work order status, maintenance activities, and other relevant metrics.
Inventory Management: Track and manage inventory of office and maintenance supplies, placing orders as needed.
Event Coordination: Assist in the planning and execution of company events and meetings, including setup and takedown.
Health and Safety: Support the Facilities Manager in maintaining a safe and compliant work environment.
Special Projects: Undertake special projects and assignments as directed by the Facilities Manager.

Qualifications:

Experience: Minimum of 1 years of experience in an administrative role, preferably in facilities management or a related field.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Attention to detail and problem-solving abilities.
Familiarity with work order management systems or facility management software is a plus.

Personal Attributes:

Reliable and punctual.
Adaptable and able to handle changing priorities.
Proactive and able to anticipate needs.
Professional demeanor and positive attitude.

Working Conditions:

Full-time position with standard office hours.
Occasional evening or weekend work may be required to support events or urgent tasks.
Primarily office-based with occasional need to visit different sites or departments within the facility.

How to Apply:

Please submit your application or call us on (phone number removed)