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Office Manager
3 months ago
Our client is a property development company in the North East, specialising in residential projects projects. With a strong reputation for delivering high-quality developments on time and within budget, they are looking for an experienced Office Manager to join the team. This is a key role within theorganisation, ensuring the smooth running of our office operations and supporting the wider team in achieving our business goals.
Role Overview:
As the Office Manager, you will be responsible for overseeing the daily operations of the office, ensuring that everything runs efficiently and effectively. You will be the central point of contact for both internal and external stakeholders and will play a vital role in supporting the team in the successful delivery of construction projects. The ideal candidate will have prior experience in a construction or property development business.
Key Responsibilities:
Office Administration:
Manage day-to-day office operations, including maintaining office supplies, organising files, and ensuring a tidy and professional environment.
Handle incoming and outgoing communications, including phone calls, emails, and postal correspondence.
Oversee the maintenance and servicing of office equipment, including IT support coordination.
Project Support:
Assist project managers and construction teams with administrative tasks, such as document control, scheduling meetings, and preparing reports.
Coordinate with suppliers, contractors, and clients to ensure smooth communication and project progress.
Track and manage project-related documentation, ensuring compliance with regulatory and company standards.
Financial Administration:
Assist in the preparation of financial documents, including invoices, purchase orders, and expense reports.
Support the finance team with payroll processing, timesheet management, and expense reconciliation.
Monitor budgets and assist in financial reporting to ensure project costs are tracked accurately.
Human Resources Support:
Coordinate recruitment processes, including scheduling interviews, preparing job descriptions, and onboarding new employees.
Maintain employee records and assist with HR-related tasks such as holiday tracking, performance reviews, and training coordination.
Ensure compliance with health and safety regulations and support the implementation of company policies.
Office Management:
Implement and maintain office systems and procedures to improve efficiency.
Organise company events, meetings, and training sessions.
Act as the main point of contact for any office-related issues, resolving problems as they arise.Qualifications and Experience:
Proven experience as an Office Manager, ideally within a construction or property development business.
Strong organisational and time-management skills, with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with project management software is a plus.
Familiarity with construction industry regulations and practices is highly desirable.
Strong financial acumen, with experience in managing budgets and financial documentation.
A proactive, problem-solving approach with a focus on continuous improvement.Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
