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Team Secretary

3 months ago

Craigavon, United Kingdom Apple Recruitment Full time

Apple Recruitment are recruiting for a Team Secretary on behalf of the Southern Health and Social Care Trust

Job Purpose:

To provide Admin and Secretarial support to the Mental Health Departments and provide cover on the reception desk as and when directed.

The postholder may be required to provide admin support to any of the Mental Health Teams e.g. PMHC, S&R, Psychology, CBT, Trauma, HT/CR, Eating Disorders, Social Work, Nursing Admin, Forensics, Addictions/OST, Liaison, Resource Centre, Heads of Service, Co-ordinators

Job Description:

1. Provide Admin support to teams – emails, scanning, filing, photocopying, word processing, copy and audio typing of reports / presentations, preparing patients’ notes.

2. Make appointments using Partial Booking process and booking appointments on PARIS. Printing and Posting Appointment Letter when date confirmed with patient. Pulling charts for clinics and clinic prep.

3. Organisation of Interpreting and Translation Services as required.

4. Maintaining Filing System (both manual and computerised).

5. Answering the telephone and taking action as required.

6. Covering Switchboard / Reception, when required. Meeting and Greeting patients / visitors.

7. Liaise with Consultants, GPs, Patients, Carers and other professionals e.g Estates, Maintenance.

8. Deal with queries and enquiries from Practitioners / patients / relatives / voluntary organisations.

9. Distributing/handling incoming and outgoing correspondence, as appropriate.

10. Entering referrals onto PARIS. Maintaining Databases and Spreadsheets.

11. Making up charts for new referrals – ensuring correct details are entered on front of chart – Health and Care Number, Patient details, Address etc.

12. Inputting and extracting data from Community Information Systems e.g. PAS, Soscare, PARIS.

13. Accessing information for team from NIECR (e.g. blood results) and eCRIS (xray reports).

14. Preparation of clinical Notes for release to PSNI, Courts, Compensation Agency etc and liaison with Litigation Office / Medico-Legal Office regarding same. Preparation of clinical Notes for release to Information Governance Office for Subject Access Requests.

15. Monitoring and validating waiting lists.

16. Maintaining office diary e.g. room booking.

17. Arrange and attend meetings, taking minutes. Preparation of Agenda, minutes and papers for Meetings.

18. Assist in the Collation of Statistics, ad hoc requests, and producing tables and presentation of information as required.

19. Running reports from PARIS and ensuring the validation of patient data.

20. Petty cash duties.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by 6th August 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below.

Essential Criteria:

Applicants must, by the closing date for applications, have:

1. a) 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification AND 1 years’ experience in an clerical / admin role.

OR

b) 2 years’ experience in a clerical / admin role.

2. Experience in the use Microsoft office product or equivalent e.g. Word, Excel, Outlook

Further Details:

· Hourly Rate: £11.67

· Duration: 6 Months

· Location: Craigavon

If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by 6th August 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer