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Business Support Coordinator

1 month ago

Finsbury Square, United Kingdom The Portfolio Group Full time

Business Support Coordinator

London Blackfriars - Full Time Office Based 8:45- 5:15pm

Salary: 25k Plus Excellent Benefits Package

My client is seeking an experienced individual to join their team i to enable them to continue to meet their growth expectations and ensure that the business and different departments run efficiently. You will be required to support the Senior Leadership Team, along with all other departments whilst maintaining the upkeep of the office.

My client provides resources, guidance and tools for Accountancy, Tax Compliance, HR and Health & Safety professionals via their online content platform. They provide a library of expert-written commentary, source materials, legislation and tools like calculators and templates to businesses ranging from sole

Key Responsibilities will include but are not limited to:

To meet and greet all visitors to the business and always present a professional image.
Ensure that all wallboards display the correct information each day and gather requirements from the SLT for any changes required.
Work with the property management team to report faults and issues with any of the office equipment and facilities.
Maintain the overall presentation of the office ensuring that we present a professional image to all visitors to the floor.
Work closely with the Leadership team on your floor, assisting with their mailbox and calendars, plus ad hoc tasks, and reports.
File and scan all confidential correspondence in the appropriate folder.
Floor stock takes and order additional equipment when required.
Create agendas for meetings and minute take upon request.
Produce reports in the absence of any member of the business support team.
To provide various basic weekly, monthly, and ad hoc reports when required.
Undertaking other duties to ensure operational efficiency of the department.
Keep team distribution lists up to date along with team chat groups.
Ensure all meeting rooms are presentable and the meeting room bookings system is monitored and always controlled.
Managing people's movements in the absence of managers, example people leaving early and not logging their movements on Select HR
Ensure Select HR is up to date.
Ordering and stocking stationery and Printing paper
Drinks Fridges are full for Monthly TFI
Support with leaver and starter forms
Create and maintain new starter Spreadsheet
Making up new starter's swag / goody bags.
Ensure access passes are created.
Uploading interview notes to P Files.
Assisting in the sales career days / events.
Request incentive prizes from purchase ledger for your floor.

Essential Skills and experience

Experience of working in an administration role
Good written and oral communication skills
Strong administrative skills
Accuracy and attention to detail
Strong computer skills (Microsoft office (Word, Excel, PowerPoint, Outlook)
To always maintain a professional and responsible attitude
Ability to work independently and maintain accurate records
Excellent communication and active listening skills
An ability to work under pressure and to deadlines

Benefits:

Free Breakfast on a Monday + Free Fruit Weekly
Refurbished Modern Offices
Monthly Event - TFI
Loyalty Scheme for Holidays
Career Pathways
Cashback Healthcare Scheme
Day off on Birthday
Profit Share.

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